2013-03-21 Incubation Call

This meeting was rescheduled and will take place at the usual time (11AM Eastern time).
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Attending: Susan, Cris, Bob, Tuy, Patty, Tim
Absent: Benito

New Business

Incubation for Apereo

Update on 3/20 meeting... working on questions for interviewing members of the community. Apereo will use endorsed project instead of sponsored project to avoid cultural issues.

Questions about implication of requiring internationalization.

Feedback on incubation from team leads from unconference:

Incubation process doesn't give portlet leads much value. Takes more energy to drive all the way through than is worth. What is the actual value of incubation? Indication of community and liveliness of project. This may make a big difference to people deciding to use portlet or not. Maybe be more careful about accepting projects - warn leads that it is work and can be an unsponsored contribution if work does not make sense. Perhaps there needs to be more visibility for incubating projects.

Incubator Status March 2013

Name	Assignee	Project Lead	Status and Comments
Confluence Portlet and Plugin	Benito J. Gonzalez	James Kionka
Notification Portlet: A portlet for providing notification for upcoming tasks or events..	Benito J. Gonzalez	Andrew Wills (Deactivated)
Courses Portlet	Benito J. Gonzalez	Andrew Wills (Deactivated)
Spring Portlet MVC JSR-168 Archetype	Cris Holdorph	Charles Frank	email sent asking if we can move these to unsponsored - Cris update jira, susan update wiki and grupal
Exchange Mail and Calendar Portlet	Cris Holdorph	Charles Frank	email sent asking if we can move these to unsponsored - Cris update jira, susan update wiki and grupal
Sakai connector	Robert Long	Steve Swinsburg	no updates
Basic LTI Portlet	Robert Long	Steve Swinsburg	no updates
Widget Portlets	Cris Holdorph	Was Jennifer Bourey. Who now?	Recommend graduating this one from incubation. Do we need to replace Jen Bourey's name on this to do so? uPortal steering committee to adopt and has been bundled for several releases already
Contacts Portlet	Cris Holdorph	Anthony Colebourne	Forgot these were mine, they were not assigned to me in jira, fixing that now. Quick review of jira, looks like several checklist items are not yet done, which I think is probably not true. Will need to do more investigation then contact Anthony.
OpenRegistry	Susan Bramhall	Benn Oshrin	The incubation status is more or less the same, but under the hood things are happening. UCB is ramping up its engagement (code contributions to begin soon), an updated roadmap is being hashed out, and the community is slowly enlivening.
Student Success Plan	Susan Bramhall	Russ Little	The project is moving full tilt and picking up adoptions and commitments for adoptions. The production 1.2 release should be posted very soon, and as you can see from the Wiki and Jira the community is alive and very active. Unicon is promoting the SSP heavily, and we are partnering with 5 colleges on the BMGF IPAS grant proposal. Public release planning and governance are still pending the use of factors in the OS maturity model.
Benten	Susan Bramhall	Shoji Kajita	So far, we don't have any progresses except for the session proposal to Apereo Conference. In Japan, we have been finalizing the first version of Japanese translation memory for Sakai CLE but it is not indicating progresses on Benten itself. I hope that Ja Sakai will publish it by Apereo Conference.
Internationalization CoP	Susan Bramhall	Benn Oshrin	We've been struggling to get engagement from the community for this CoP. I think at the moment the plan is to see if we can get some traction at the Conference, and if we can't then we'll probably have to abandon the effort.
Classifieds Portlet	tim carroll	Gary Maxwell
ThinkSpace	tim carroll	Pete Boysen
Scheduling Assistant	Tuyhang Ly	Nicholas Blair	Recommended to Apereo board and to be voted as sponsored project - component of Bedework. Needs announcement blurb, web site changes once vote is final.
People Soft HR Integration Portlets	Tuyhang Ly	Eric Dalquist
EsupTwitte r	Tuyhang Ly	Vincent Bonamy

Incubator Status February 2013

Name	Assignee	Project Lead	Status and Comments
Confluence Portlet and Plugin	Benito J. Gonzalez	James Kionka	No movement - no follow up on mailing list, no activity at the moment. Perhaps time to move to unsponsoroed contributation
Notification Portlet: A portlet for providing notification for upcoming tasks or events..	Benito J. Gonzalez	Andrew Wills (Deactivated)	Lots of activity and adoption. Need to check off items towards graduation from incubation
Courses Portlet	Benito J. Gonzalez	Andrew Wills (Deactivated)	Lots of activity and adoption. Need to check off items towards graduation from incubation
Spring Portlet MVC JSR-168 Archetype	Cris Holdorph	Charles Frank	Cris hasn't had a chance to talk to Charles yet.
Exchange Mail and Calendar Portlet	Cris Holdorph	Charles Frank	Cris hasn't had a chance to talk to Charles yet.
Sakai connector	Robert Long	Steve Swinsburg	The project has been ready for a very long time (since July or August last year). Incubation is equivalent to provisional in Sakai. Steve is part of new process. It would be good to have phone call with Steve about this. Cris and Bob set time to talk with Steve.
Basic LTI Portlet	Robert Long	Steve Swinsburg	The project has been ready for a very long time (since July or August last year)
Widget Portlets	Cris Holdorph	Was Jennifer Bourey. Who now?	Has been bundled since 3.2. Cris to follow up.
Contacts Portlet	Cris Holdorph	Anthony Colebourne
OpenRegistry	Susan Bramhall	Benn Oshrin	Open registry effort to get this going is very active and progress is happening.
Student Success Plan	Susan Bramhall	Russ Little	Status query sent 2/18/13
Benten	Susan Bramhall	Shoji Kajita	Status query sent 2/18/13
Internationalization CoP	Susan Bramhall	Benn Oshrin	Status query sent 2/18/13
Classifieds Portlet	tim carroll	Gary Maxwell	awaiting reply to email... I've requested that we get together and discuss progress and chart a plan for moving forward
ThinkSpace	tim carroll	Pete Boysen	i had a meeting with Ian about ThinkSpace, and he is interested in finding out more. we'd like to get him up to speed on the concept and capabilities, so he can be an advocate and evangelist for the product. we also discussed the conference being a good place to perhaps begin to explore the formation of a community of interest around these learning and teaching technologies. A community could include representatives from ThinkSpace, Sakai, and others. shared this with Pete, and he is interested in learning more. he currently has a student preparing a automated demo of the product. this will initially be shared with Ian per above; however, I could see this being a powerful marketing tool in itself.
Scheduling Assistant	Tuyhang Ly	Nicholas Blair	Gary Schwartz contacted Susan. The Bedework steering committee has decided to adopt and rebrand scheduling assistant into the Bedework project. Needs to be removed from incubation or better yet graduate! DONE send email to Apereo board to approve moving SA from incubation into Bedework Project.
People Soft HR Integration Portlets	Tuyhang Ly	Eric Dalquist	Source code has not been moved to Jasig's organization, but actively updated at https://github.com/UW-Madison-DoIT/hrs-portlets.
EsupTwitte r	Tuyhang Ly	Vincent Bonamy	Contacted Vincent on 2/20/13 to update the following: LICENSE and NOTICE files are in place but all source file headers still include copyright notices Project roadmap in WIKI but not yet following template with integrated JIRAs section