2010-04-21

Call: (712) 432-0175, access code 992610#

Attending: Susan, Jonathan, Tuy, Cris

Absent: Tim, Parker

Incoming incubation requests

All of these are now accepted as incubating projects. All currently assigned to Susan.

Status of incubating projects

jira	name	Assignee	last updated	Status
INC-2	Weather Portlet	Parker Grimes	3/17/10	Parker assumes project lead. Needs commit access to svn. Ask Jen to give Parker access.
INC-3	Announcements Portlet	tim carroll		Tim has biweekly meeting with Irvine by phone or email. All licensing is now complete. Working on road map template for wiki. New wiki page template exists for portlet info. This portlet's wiki needs to use new format.
INC-4	Facebook Connect Portlet	tim carroll		See above. May need to be renamed to avoid Facebook name.
INC-5	Calendar Portlet	Tuyhang Ly	4/21/10	No changes since last month's status. Need a few additional copyright in notice file.
INC-6	Bookmarks Portlet	Parker Grimes		unchanged.
INC-7	Functional Tests Portlet	Christopher J. Holdorph	4/20/10	Eric has committed to finishing outstanding tasks by June 2010
INC-8	Web Proxy Portlet	Christopher J. Holdorph	4/20/10	Eric has committed to finishing outstanding tasks by June 2010 Documentation is incorrect in some cases.
INC-9	OpenRegistry	Jonathan Markow	3/17/10	continuing
INC-11	esup-helpdesk	Jonathan Markow	3/17/10	conference presentations canceled. Renssalaer is evaluating it and may adopt it.
INC-13	Bedework - Bedework has been the name of this project since its inception, roughly 3.5 years ago, and is the preferred name going forward. The Venerable Bede, from whom Bedework takes its name, was a highly influential monk and scholar from the area of No	Jonathan Markow	3/17/10	Bedework now officially sponsored. Steps remain to meet all incubation requirements. jira needs to reflect remaining work. Expect to complete all steps by 3.7 release.
INC-14	Resource Server	Susan Bramhall	3/29/10	Complete.
INC-15	Content Management Portlet	Christopher J. Holdorph		No change. Code not ready yet.
INC-17	Widget Portlets	Tuyhang Ly		No status yet

How to Improve Incubation Process

What is off in our process? What are frustrations?

Is incubation academic for portlets already in use?

It is OK for a project to stay in incubation for a long time. Incubated projects can still be used but status is known. License criteria is nonnegotiable barrier.

Committee attendance and responsibility

We really do need everyone to take responsibility for the projects they are assigned. Committee members are responsible for getting monthly updated status and for making sure project leadership understand the requirements. Incubation Committee members are not responsible for making activity happen in the projects.

Board has an interest in bringing in new projects

New projects are key to the sustainability of Jasig. The board and ED must be looking for ways to facilitate and encourage progress on the project during incubation.

Jonathan will set up a call to talk to someone on Apache incubation about their experience.

Does incubation include QA?

Should ragged documentation stall incubation? What about dubious quality? These are still open questions.

New Time

Susan will send email to get a new regular time.