2013-01-24 Incubation Call

This meeting was rescheduled and will take place at the usual time (11AM Eastern time).
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Attending: Susan, Benito, Cris,
Absent: Bob - oops. Tuy, Patty, Tim?

Old Business

Incubation for new organization

Next steps after conference discussions. See Patty's notes attached: Incubation BOF061312.docx

Unconference is in January then Sakai Europe conference is soon after. Process will probably begin in February.

New Business

Benito notes: "I have not received updates in months, though I ask for status updates most months. Any suggestions on a better way to get updates?". This is actually not unique to his queries either so let's talk about what changes we can make.

Cris gets same lack of activity with Charles. Suggests moving his 2 portlets out of incubation.

TODOGet Bob onto invitee list. (Susan)

Feedback on incubation from team leads from unconference:

Incubation process doesn't give portlet leads much value. Takes more energy to drive all the way through than is worth. What is the actual value of incubation? Indication of community and liveliness of project. This may make a big difference to people deciding to use portlet or not. Maybe be more careful about accepting projects - warn leads that it is work and can be an unsponsored contribution if work does not make sense. Perhaps there needs to be more visibility for incubating projects.

Incubator Status January 2013

Name	Assignee	Project Lead	Status and Comments
Confluence Portlet and Plugin	Benito J. Gonzalez	James Kionka	UC Merced will see if this is applicable.
Notification Portlet: A portlet for providing notification for upcoming tasks or events..	Benito J. Gonzalez	Andrew Wills (Deactivated)	BYU says they are running it in production. UC Merced will look at in in February. There was a discussion about communication related portlets.
Courses Portlet	Benito J. Gonzalez	Andrew Wills (Deactivated)	Drew will be taking over the lead on this portlet. UC Merced is adopting with a production rollout in the next two weeks. Chris Waymire is active on the project.
Spring Portlet MVC JSR-168 Archetype	Cris Holdorph	Charles Frank	TODOCris will suggest to Charles that these be removed from incubation
Exchange Mail and Calendar Portlet	Cris Holdorph	Charles Frank	TODOCris will suggest to Charles that these be removed from incubation
Sakai connector	Robert Long	Steve Swinsburg	No updates. The code is in github and is ready to be used.
Basic LTI Portlet	Robert Long	Steve Swinsburg	No updates. The code is in github and is ready to be used.
Widget Portlets	Cris Holdorph	Was Jennifer Bourey. Who now?
Contacts Portlet	Cris Holdorph	Anthony Colebourne
OpenRegistry	Susan Bramhall	Benn Oshrin	Active work continues. Code is moving to github
Student Success Plan	Susan Bramhall	Russ Little	"We are now up to 4 signed contacts for unicon, and I have formal commitment from 5 colleges in NC to implement over the summer and finding to support it. We should be over 10 production adoptions by fall."
Benten	Susan Bramhall	Shoji Kajita	No answer
Internationalization CoP	Susan Bramhall	Benn Oshrin	No answer. Cris attended a presentation at unconference where people from various projects participated. Seems plenty of hope for future. Crosses both Sakai and Jasig projects very clearly. Tim adds that internationalization is key for Apereo future. TODO Susan review requirements and communicate with Benn.
Classifieds Portlet	tim carroll	Gary Maxwell	Tacoma Community College added themselves as a current adopter. Gary merged in some changes to improve the project (An admin is now able to perform updates or delete any ad, POM file is now performing the JSON library download.). Gary plans to starting incorporating Jira tickets for tracking new feature like these in the future.
ThinkSpace	tim carroll	Pete Boysen	A little up and down over the past few months since the conference. Pete posed a question about whether Jasig or ThinkSpace was getting what they expected out of the incubation relationship. We discussed this a bit, and I suggested the possibility of getting Ian involved in a strategy discussion. Noting that we could all get together for a chat about ThinkSpace and Ian could comment on Apareo commitment as well as any potential collaboration or creation of a community of interest to include ThinkSpace and Sakai CLE. Pete and his supervisor are going to discuss this as a possibility. In the mean time, University of Illinois CVM contacted them about using ThinkSpace as soon as this year, and the ThinkSpace team has sent manuscripts to an interested professor of family medicine at U of Iowa's Medical School who seems interested in collaboration.
Scheduling Assistant	Tuyhang Ly	Nicholas Blair
People Soft HR Integration Portlets	Tuyhang Ly	Eric Dalquist
EsupTwitte r	Tuyhang Ly	Vincent Bonamy	.

Incubator Status December 2012

Name	Assignee	Project Lead	Status and Comments
Confluence Portlet and Plugin	Benito J. Gonzalez	James Kionka	Needs a new lead?
Notification Portlet: A portlet for providing notification for upcoming tasks or events..	Benito J. Gonzalez	Andrew Wills (Deactivated)	Last update was in September. Some people were planning to adopt in September.
Courses Portlet	Benito J. Gonzalez	Was Jennifer Bourey. Who now?	Ask on the list if anyone able / interested in picking up from Jen. Otherwise unsponsored contribution. Benito asked Drew if he could pick it up.
Spring Portlet MVC JSR-168 Archetype	Cris Holdorph	Charles Frank
Exchange Mail and Calendar Portlet	Cris Holdorph	Charles Frank
Sakai connector		Steve Swinsburg
Basic LTI Portlet		Steve Swinsburg
Widget Portlets		Was Jennifer Bourey. Who now?
Contacts Portlet		Anthony Colebourne
OpenRegistry	Susan Bramhall	Benn Oshrin	Activity continues - Benn is tracking. JIRA clean up is underway.
Student Success Plan	Susan Bramhall	Russ Little	12/3 call was helpful. Russ will use Openness Index to document current transparency, meritocracy and other factors. Once done that will enable check offs for governance compliance.
Benten	Susan Bramhall	Shoji Kajita	Query sent 12/20 (same day as meeting.)
Internationalization CoP	Susan Bramhall	Benn Oshrin	Query sent 12/20 (same day as meeting.)
Classifieds Portlet	tim carroll	Gary Maxwell	Gary got behind on performing updates to the portlet, but his time has opened up and he is playing catchup on requested changes. He says there are colleges using the portlet that are not documenting their adoption. How do we handle that? Allow Gary to update the wiki after contacting them.
ThinkSpace	tim carroll	Pete Boysen	(awaiting update) Has funding so project is moving.
Scheduling Assistant	Tuyhang Ly	Nicholas Blair	No update. Awaiting another adoption
People Soft HR Integration Portlets	Tuyhang Ly	Eric Dalquist	As of 12/17/2012, the source code has been made available at https://github.com/UW-Madison-DoIT/hrs-portlets. There are bunch of dependent projects that need releases cut and more documentation to be written. Once this is done Eric will be moving to code to Jasig's organization on GitHub and making a broad announcement about its availability.
EsupTwitte r	Tuyhang Ly	Vincent Bonamy	LICENSE and NOTICE files are in place. Need verification.