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2013-03-07 Planning Committee Call

2013-03-07 Planning Committee Call

Mar 08, 2013

Planning Committee 

March 7, 2013 

Calliflower:  http://bit.ly/VnG2LM

Wiki: https://wiki.jasig.org/x/UYdPAw

Attendees (Please add your name below)

Laura McCord, UC-Merced

Matt Hertzog, Methodist College

Jim Helwig, UW-Madison 

Eric Goldman, Unicon

Dan Biondi, Sac State

Reba-Anna Lee- Marist College

Patty Gertz

Narasi (UFL)

Ian Dolphin

Deb Smith

Web Presence 

https://wiki.jasig.org/x/YINmAw

https://sites.google.com/a/apereo.or.apereo.org

http://www.apereo.org/home/2013-apereo-foundation-conference

What needs to be done before we go live with it?

  • Add Longsite as a gold level sponsor (John)

  • Add a way to get back to apereo.org

  • Social Events page will be populated (by Sat 3/9/13)

  • Registration link will added 

  • Have the new site and registration app ready for review mid week

  • Go live 3/15

What needs to be done shortly thereafter?

  • Add appropriate references on sakaiproject.org and jasig.org

  • John will look into the possibility of having the new conference.apereo.org URL redirect to that page

  • Add twitter feed to conference home page

Marketing 

https://wiki.jasig.org/x/t4NmAw

  • No budget at this time for paid marketing (e.g., ads)

  • Ask board members to promote an appropriate lists

  • Ask our contacts in California schools to promote using their contacts/groups/lists

  • I'll [Dan] look into appropriate lists in the California State University system

  • Some one will need to look into the University of California system

  • Private universities?

  • We will leave off any mention of group discounts; any inquiries will be referred to Ian

  • Are we listed on the EDUCAUSE events schedule? Patty will ensure we are there.

Social Media (Laura McCord) 

https://wiki.jasig.org/x/vINmAw

  • Laura met with Mathieu to talk about last year's efforts

  • Can we leverage Google hangouts?

  • There are capabilities to tie this into YouTube streaming

  • John, Laura and Narasi will look into this

  • Looking at Apereo foundation google page

  • We are looking into having a large monitor near the registration area that displays the twitter feed and ad hoc meeting schedule

Logistics (Jenn, Deb) 

https://wiki.jasig.org/x/tYNmAw

  • Still working on identifying what the needs are for groups that want to meet before/after the conference - Patty will work on estimates

Collaboration Opportunities 

https://wiki.jasig.org/x/uoNmAw

Mobile App (Eric Goldman & John Lewis) 

https://wiki.jasig.org/x/uINmAw

  • Concerns about state of uMobile and time needed for fully baked clients

  • Can use Mobile Web piece only instead

Video Transmission/Archiving 

https://wiki.jasig.org/x/uYNmAw

Fun Stuff (Sadie Hastings, Dan Biondi, Eric Goldman) 

https://sites.google.com/a/apereo.org/conference/events

https://wiki.jasig.org/x/zYJmAw 

  • Tuesday PM offerings

  • Dine Around 

  • Gaslamp Quarter Walking Tour

  • Wine Bar

  • Gondola Cruise

  • Petco Park Tour

  • Wednesday offerings

  • Karaoke

  • Show Your Colors!

  • We'll make sure any language around these protects Apereo, perhaps adding "at your own risk" language

Other Updates 

Chat log

13:00 Dan Biondi: hi neal

13:03 Reba-Anna: Hoi All

13:03 Reba-Anna: I meant Hi!

13:03 Matt Hertzog: thought it was the Hawaiin version of hi ;-)

13:17 Reba-Anna: LOL

13:40 Reba-Anna: like a tweet wall?

13:41 Reba-Anna: I have been to concerts that project the computer screen onto a white wall and the tweet feeds are seen there

13:41 Reba-Anna: +1 on foursquare!

13:48 Ian Dolphin: Folks are going to use 4sq anyway - we may as well try to work out some advantage from it for the event

13:55 Jenn cummings: do we want to consider setting a deadline for people to sign up for social activities? prompt people to decide sooner than later?

14:01 Debbie: Patty can you stay on the phone for a minute afterward

14:02 Jenn cummings: Gotta run to google hangout. bye all!