2013-03-07 Planning Committee Call

Planning Committee 
March 7, 2013 
Calliflower:  http://bit.ly/VnG2LM
Attendees (Please add your name below)
Laura McCord, UC-Merced
Matt Hertzog, Methodist College
Jim Helwig, UW-Madison 
Eric Goldman, Unicon
Dan Biondi, Sac State
Reba-Anna Lee- Marist College
Patty Gertz
Narasi (UFL)
Ian Dolphin
Deb Smith
Web Presence 
What needs to be done before we go live with it?
  • Add Longsite as a gold level sponsor (John)
  • Add a way to get back to apereo.org
  • Social Events page will be populated (by Sat 3/9/13)
  • Registration link will added 
  • Have the new site and registration app ready for review mid week
  • Go live 3/15
What needs to be done shortly thereafter?
  • Add appropriate references on sakaiproject.org and jasig.org
  • John will look into the possibility of having the new conference.apereo.org URL redirect to that page
  • Add twitter feed to conference home page
Marketing 
  • No budget at this time for paid marketing (e.g., ads)
  • Ask board members to promote an appropriate lists
  • Ask our contacts in California schools to promote using their contacts/groups/lists
  • I'll [Dan] look into appropriate lists in the California State University system
  • Some one will need to look into the University of California system
  • Private universities?
  • We will leave off any mention of group discounts; any inquiries will be referred to Ian
  • Are we listed on the EDUCAUSE events schedule? Patty will ensure we are there.
Social Media (Laura McCord) 
  • Laura met with Mathieu to talk about last year's efforts
  • Can we leverage Google hangouts?
  • There are capabilities to tie this into YouTube streaming
  • John, Laura and Narasi will look into this
  • Looking at Apereo foundation google page
  • We are looking into having a large monitor near the registration area that displays the twitter feed and ad hoc meeting schedule
Logistics (Jenn, Deb) 
  • Still working on identifying what the needs are for groups that want to meet before/after the conference - Patty will work on estimates
Collaboration Opportunities 
Mobile App (Eric Goldman & John Lewis) 
  • Concerns about state of uMobile and time needed for fully baked clients
  • Can use Mobile Web piece only instead
Video Transmission/Archiving 
Fun Stuff (Sadie Hastings, Dan Biondi, Eric Goldman) 
  • Tuesday PM offerings
  • Dine Around 
  • Gaslamp Quarter Walking Tour
  • Wine Bar
  • Gondola Cruise
  • Petco Park Tour
  • Wednesday offerings
  • Karaoke
  • Show Your Colors!
  • We'll make sure any language around these protects Apereo, perhaps adding "at your own risk" language
Other Updates 
Chat log
13:00 Dan Biondi: hi neal
13:03 Reba-Anna: Hoi All
13:03 Reba-Anna: I meant Hi!
13:03 Matt Hertzog: thought it was the Hawaiin version of hi ;-)
13:17 Reba-Anna: LOL
13:40 Reba-Anna: like a tweet wall?
13:41 Reba-Anna: I have been to concerts that project the computer screen onto a white wall and the tweet feeds are seen there
13:41 Reba-Anna: +1 on foursquare!
13:48 Ian Dolphin: Folks are going to use 4sq anyway - we may as well try to work out some advantage from it for the event
13:55 Jenn cummings: do we want to consider setting a deadline for people to sign up for social activities? prompt people to decide sooner than later?
14:01 Debbie: Patty can you stay on the phone for a minute afterward
14:02 Jenn cummings: Gotta run to google hangout. bye all!