2013 Conference Message Drafts

Owned by Jim Helwig
Last updated: Jun 02, 2013Version comment

This page is for collectively drafting messages and announcements. Outlets we are sending these messages along with who is responsible for sending them is located at 2013 Conference Message Outlets

 

First CFP Announcement

SUBJECT LINE:  Now open! Call for proposals for 2013 Apereo Conference (Jasig and Sakai)

Body:

Inaugural Apereo Foundation Conference
Opening Minds to Open Solutions
June 2-7, 2013
San Diego Westin - San Diego, CA
 #apereo13

CALL FOR PROPOSALS NOW OPEN!

Visit https://www.concentra-cms.com/cfp/p/apereo13

Deadline for Proposals: March 4, 2013

Mark your calendars, set aside your beach towel, and get ready to share your success stories at our first Apereo conference in San Diego, CA!  If you haven't heard the news, Jasig and Sakai, two of the pioneers of open source software in higher education, have consolidated into a newly-formed organization called the Apereo Foundation. We invite you to submit a proposal to this year's conference!

Come to learn about – and share your experience with – the Sakai Collaboration and Learning Environment to support a variety of approaches to teaching and learning; uPortal to present a unified view of campus services; CAS to offer single sign-on to multiple online resources; or Bedework to deliver a robust calendaring solution. Engage with the dreamers and designers of uMobile, a framework for innovative mobile solutions.  See the latest release and contribute to the vision of the Sakai Open Academic Environment, a next-generation approach to promote effective learning, teaching and research online. Share your successes on, and ask your peers about, raising campus awareness and ultimately adoption of open initiatives through "The 2-3-98 Project."

We welcome your proposals. Don't forget, the deadline for submissions is March 4, 2013.  Share your great work with the community and spark new developments through a track presentation, showcase night demo, or birds of a feather event. 

The Apereo conference in San Diego is a global networking point for practitioners. There will be opportunities during and around the conference for meeting, sharing, and learning from others in our global community. Join us in Opening Minds to Open Solutions!


We look forward to your proposal.

Sincerely,

Ian Dolphin, Executive Director, Apereo Foundation
Patty Gertz, Associate Director, Apereo Foundation
Jim Helwig, Planning Committee Chair
Alan Regan, Program Committee Chair

LINKS:

 

 

 

First CFP Reminder

SUBJECT LINE:  TWO WEEKS! Send your proposals for 2013 Apereo Conference (Jasig and Sakai) by March 4

TWO WEEKS LEFT! Time is running out to submit your proposal by March 4
https://www.concentra-cms.com/cfp/p/apereo13

The deadline for this year's 2013 Apereo conference is two weeks away. Please submit your proposal so we can learn from you in San Diego, CA, June 2-7, 2013. The conference is an exciting opportunity to collaborate with your peers in higher education. What makes the conference so compelling is YOU – your success stories and your amazing work. You may submit a presentation session, birds of a feather discussion, or showcase night demonstration.  We'd love to hear about:

  • Advances in teaching, learning, and research with technology
  • Identity and access management
  • New developments and features for products like uPortal, Sakai CLE/OAE, CAS, OSP, Bedework, and others
  • Exciting and innovative implementations of and integrations with Apereo and other open-source software
  • Information security
  • Learning analytics
  • Advocacy and awareness of open-source solutions (The 2-3-98 Project)
  • and more!

The annual conference is a global networking point for developers, faculty, administrators, advocates, support specialists, and others in the open-source community. Join us in Opening Minds to Open Solutions!

Sincerely,

Ian Dolphin, Executive Director, Apereo Foundation
Patty Gertz, Associate Director, Apereo Foundation
Jim Helwig, Planning Committee Chair
Alan Regan, Program Committee Chair

 

CONFERENCE CALENDAR:

  • June 2 - Pre-conference Workshops
  • June 3-6 - Main Conference
  • June 7 - Developer Day

 

CFP March 4 Deadline Reminder

SUBJECT LINE:  DEADLINE IN 4 DAYS! Send your proposals for 2013 Apereo Conference (Jasig and Sakai) by March 4

HURRY! Time is running out to submit your proposal by March 4
https://www.concentra-cms.com/cfp/p/apereo13

The deadline for this year's 2013 Apereo conference is Monday, March 4 by midnight Pacific. Please submit your proposal so we can learn from you in San Diego, CA. Don't miss this chance to share your successes teaching with, developing, implementing, and advocating Apereo and other open-source software. The conference is a great way to collaborate with your peers in higher education. You may submit a presentation session, birds of a feather discussion, or showcase night demonstration.

General session speakers announced! We're very excited to share that these dynamic leaders will be sharing their insights at the conference.

  • Marilyn McMillan, Vice President for Information Technology and Chief Information Technology Officer, New York University
  • Theresa Rowe, Chief Information Officer for University Technology Services, Oakland University

You can join them in this year's annual conference program. We're looking for your presentation about development, instruction, administration, advocacy, and support of open-source community software. Submit your proposal today and join us in Opening Minds to Open Solutions!

Sincerely,

Ian Dolphin, Executive Director, Apereo Foundation
Patty Gertz, Associate Director, Apereo Foundation
Jim Helwig, Planning Committee Chair
Alan Regan, Program Committee Chair

 

CFP Extension Notice

TWITTER

Deadline extended to March 11! Still time to send your proposal to Open Apereo 2013 (Sakai/Jasig)! #apereo13 http://bitly.com/apereo13cfp
(links to https://www.concentra-cms.com/cfp/p/apereo13)

NOTE: With 8 characters to spare. Feel free to customize, of course! (using above bit.ly give you 9 whole characters to "play with!")

 

SUBJECT LINE:
OPEN APEREO 2013 - Call for Proposals deadline extended to Monday, March 11!

MESSAGE:

DEADLINE EXTENDED!
Open Apereo 2013 Call for Proposals
https://www.concentra-cms.com/cfp/p/apereo13

Thank you to everyone that has already submitted a proposal to this year's Apereo conference (Jasig/Sakai). We've received many great proposals, but also many requests for more time. By popular request, we are extending the deadline to Monday, March 11, 2013 by midnight Pacific.

We want to hear your new ideas, see your great work, and learn from your successes.  What are you waiting for?  Get your proposal in!

TIP: We have received a few reports of errors submitting to the system. If you experienced this issue, we apologize for the inconvenience. To avoid this problem, please be sure to select the primary presenter at the bottom of the form. Even if you are the only presenter, you must click the "primary" radio button. Again, we are sorry for any trouble you may have experienced and hope the extended deadline will help you re-submit your proposal.

P.S. Hot off the presses! Registration for the conference will open by March 15. Early bird pricing will be: $595 for Apereo Foundation Members or $725 for Non-Members. The fee includes breakfast (Monday-Thursday), lunch (Monday-Wednesday), two receptions, and 3 1/2 days of conference presentations (excluding pre-conference workshops). The early bird deadline will be May 3, 2013. Look for a formal registration announcement and more details on hotel, travel, and other info soon!

Sincerely,

Ian Dolphin, Executive Director, Apereo Foundation
Patty Gertz, Associate Director, Apereo Foundation
Jim Helwig, Planning Committee Chair
Alan Regan, Program Committee Chair

Submit your conference proposal by Monday, March 11, 2013
https://www.concentra-cms.com/cfp/p/apereo13


CFP FINAL REMINDER

TWITTER

LAST CHANCE! Get your proposals in for Open Apereo 2013 (Jasig/Sakai). Deadline Monday, March 11 midnight! #apereo13 http://bitly.com/apereo13cfp

EMAIL

SUBJECT

LAST CHANCE! Submit your proposal to Open Apereo 2013 (Jasig/Sakai) by Monday, March 11!

MESSAGE:

LAST CHANCE! Final deadline to submit proposals is Monday, March 11!
https://www.concentra-cms.com/cfp/p/apereo13

This is it! The final weekend – the call for proposals for Open Apereo 2013 will close on Monday, March 11 at midnight Pacific. Don't miss this chance to share your insights, successes, pitfalls to avoid, and recommended practices for creating, using, and promoting open source solutions.

You may submit a presentation session, birds of a feather discussion, or showcase night demonstration.  We'd love to hear about:

  • Advances in teaching, learning, and research with technology
  • New developments and features for products like uPortal, Sakai CLE/OAE/OSP, CAS, Bedework, uMobile, and others
  • Exciting and innovative implementations of and integrations with Apereo and other open-source software
  • Identity and access management, Information security
  • Learning analytics, mobile learning, blended/online learning, badges/certifications
  • Advocacy and awareness of open-source solutions (The 2-3-98 Project)
  • and more!

Join your colleagues around the globe and share your success with all of us in San Diego, CA this summer!

Submit your conference proposal by Monday, March 11, 2013
https://www.concentra-cms.com/cfp/p/apereo13

TIP: We received a few reports of errors submitting to the system. To avoid this problem, please be sure to select the primary presenter at the bottom of the form. Even if you are the only presenter, you must click the "primary" radio button.

Thank you – we look forward to your proposal!

Sincerely,

Ian Dolphin, Executive Director, Apereo Foundation
Patty Gertz, Associate Director, Apereo Foundation
Jim Helwig, Planning Committee Chair
Alan Regan, Program Committee Chair

 

Registration Opens

Twitter:

Registration is now open for Open Apereo 2013 (Jasig/Sakai)! #apereo13 http://conference.apereo.org

Email:

Subject:  Registration is now open for Open Apereo 2013 (Jasig/Sakai)!

Body:

Inaugural Apereo (Jasig/Sakai) Foundation Conference
Opening Minds to Open Solutions
June 2-7, 2013 San Diego Westin - San Diego, CA
 http://conference.apereo.org #apereo13

Registration is now open for the inaugural Open Apereo 2013 conference!  Early bird pricing (available until May 3rd) will be: $595 for Apereo Foundation Members or $725 for Non-Members. The fee includes breakfast (Monday-Thursday), lunch (Monday-Wednesday), two receptions, and 3 1/2 days of conference presentations. Hands-on pre-conference workshops may require an additional fee. This is a great opportunity to come and learn about our new organization.

The program is being finalized but it will be sure to include over 100 sessions on all the Apereo projects (Sakai CLE, Sakai OAE, CAS, uPortal, uMobile, Bedework, Open Registry). Find out the latest updates and see how your peers are using these tools to improve teaching, learning and research on their campus. Talks will focus on leadership, advocacy, analytics, teaching and learning, identity management and technology.

On  Tuesday, June 4th, 2013, conference attendees will have the opportunity to participate in a number of fun and exciting social events.  Each event offers a unique opportunity  to experience some of the culture and cuisine of southern California while getting to mingle with a group of fellow attendees.  See the options at http://conference.apereo.org/events.

Quick links:

Schedule:

June 2: Pre-conference workshops
June 3-6: Main conference
June 6-7: Post-conference project collaboration time

Register today for the best rates and stay tuned for publication of the full program!

Sincerely,

Ian Dolphin, Executive Director, Apereo Foundation
Patty Gertz, Associate Director, Apereo Foundation
Jim Helwig, Planning Committee Chair
Alan Regan, Program Committee Chair


Presentation Session - Acceptance Letter

SUBJECT LINE:
Congrats! Your Open Apereo 2013 presentation has been accepted

EMAIL BODY:

Dear (First Name),

We are pleased to inform you that the session listed below has been accepted for presentation at Open Apereo 2013 in San Diego.

(title)

The purpose of this email is to provide you with additional details about your presentation and the conference. Please note that if your presentation includes additional presenters, you are responsible for notifying and coordinating session details with them.

CONFIRMATION REQUESTED

We are excited that you will be sharing your experience and success with us at this year's conference. In the event that you will be unable to attend, kindly alert Alan Regan, Conference Program Chair, at alan.regan@pepperdine.edu no later than Friday, April 26 so that we can make adjustments to the schedule.

TRACK PRESENTATIONS

All sessions have been scheduled for 45 minutes. At the beginning of your session, we ask that you be prepared to introduce yourself and any additional presenters. Ideally your session will have approximately 30 minutes of presentation material, with a strong emphasis on audience interaction. We also encourage you to leave about 15 minutes available at the end of your session for Q & A time. It is important that you end your session on time, out of respect for those presenters who follow you.

Please Note: The Apereo Foundation is hard at work putting together presenter materials that you may want to take advantage of, including a conference-themed Powerpoint template and a webinar on the topic of designing a good presentation and slides. Please watch for these materials to be made available in the next 3-4 weeks.

The Program Committee is still scheduling the date and time for each session. Once the tentative schedule is available, we will email you the schedule so you can see the time and date your session has been scheduled.

REGISTRATION

All speakers need to register and pay the appropriate registration for the conference. If you have not already done so, don’t forget to make  hotel reservations at the beautiful Westin San Diego.   The deadline for early registration is May 3. The conference dates are:

June 2 - Pre-conference Workshops
June 3-6 - Main Conference (concludes at noon on June 6)
June 6-7 - Post-Conference Project Collaboration Time

RECORDINGS

A number of conference sessions are being recorded for post-conference viewing. By accepting this opportunity to present, you understand that your session may be recorded for the purpose of being used and distributed in various formats by Apereo for educational purposes, including, but not limited to the classroom, television, the Internet (including webcasts and podcasts), and any other communication medium currently existing or later created. You give permission and authorize Apereo Foundation, to videotape, audiotape, photograph, record, edit or otherwise reproduce your presentation, and to use it in the formats and for the purposes stated above. If you do not wish to have your session recorded, please alert us no later than May 5. Please note that having your session recorded is neither mandatory nor guaranteed.

On behalf of the Conference Program Committee, we look forward to seeing you in San Diego in June for a successful inaugural Open Apereo!

Sincerely,

Alan Regan
Alan.Regan@pepperdine.edu
Open Apereo 2013, Program Chair

Jennifer Cummings
jenn@concentra-cms.com
Open Apereo 2013, Conference Coordinator

 

Showcase Night (Reception) - Acceptance Letter

SUBJECT LINE:
Congrats! Your Open Apereo 2013 Showcase has been accepted

EMAIL BODY:

Dear (First Name),

We are pleased to inform you that the Showcase Night (Reception) proposal listed below has been accepted for the inaugural Open Apereo in San Diego!

(title)

The purpose of this email is to provide you with additional details about the showcase event and the conference. Please note that if your presentation includes additional presenters, you are responsible for notifying and coordinating session details with them.

CONFIRMATION REQUESTED

You requested a showcase. This is a special evening reception event where conference attendees can mingle and walk up to your table to review your products, research findings, or latest developments. We are excited that you will be demonstrating at this year's conference. If you accidentally selected "Showcase Night" when you intended a "track session," please contact us immediately.  Also, in the event that you will be unable to attend, kindly alert Alan Regan, Conference Program Chair, at alan.regan@pepperdine.edu no later than Wednesday, May 1 so that we can make adjustments to the schedule.

SHOWCASES

All showcases are scheduled for Wednesday night, June 5. The event will feature a reception in a large room so that conference attendees can mingle and visit each demonstration table. You will be provided a dedicated table with access to power and the wireless network. Additional equipment can be rented for the event. Please contact Jennifer Cummings, Conference Coordinator, at jenn@concentra-cms.com for more details.

REGISTRATION

All speakers need to register and pay the appropriate registration for the conference. If you have not already done so, don’t forget to make  hotel reservations at the beautiful Westin San Diego. The deadline for early registration is May 3. The conference dates are:

June 2 - Pre-conference Workshops
June 3-6 - Main Conference (concludes at noon on June 6)
June 6-7 - Post-Conference Project Collaboration Time

RECORDINGS

A number of conference sessions are being recorded for post-conference viewing. By accepting this opportunity to present, you understand that your session may be recorded for the purpose of being used and distributed in various formats by Apereo for educational purposes, including, but not limited to the classroom, television, the Internet (including webcasts and podcasts), and any other communication medium currently existing or later created. You give permission and authorize Apereo Foundation, to videotape, audiotape, photograph, record, edit or otherwise reproduce your presentation, and to use it in the formats and for the purposes stated above. If you do not wish to have your session recorded, please alert us no later than May 5. Please note that having your session recorded is neither mandatory nor guaranteed.

On behalf of the Conference Program Committee, we look forward to seeing you in San Diego in June for a successful inaugural Open Apereo!

Sincerely,

Alan Regan
Alan.Regan@pepperdine.edu
Open Apereo 2013, Program Chair

Jennifer Cummings
jenn@concentra-cms.com
Open Apereo 2013, Conference Coordinator

 

Birds of a Feather - Acceptance Letter

SUBJECT LINE:
Congrats! Your  Open Apereo 2013 birds of a feather discussion has been accepted

EMAIL BODY:

Dear (First Name),

We are pleased to inform you that the session listed below has been accepted for a birds of a feather discussion at Open Apereo 2013 in San Diego.

(title)

The purpose of this email is to provide you with additional details about your presentation and the conference. Please note that if your presentation includes additional presenters, you are responsible for notifying and coordinating session details with them.

CONFIRMATION REQUESTED

We are excited that you will be engaging with our communities of practice at this year's conference. In the event that you will be unable to attend, kindly alert Alan Regan, Conference Program Chair, at alan.regan@pepperdine.edu no later than Friday, April 26 so that we can make adjustments to the schedule.

BIRDS OF A FEATHER PRESENTATIONS

All sessions have been scheduled for 45 minutes. At the beginning of your session, we ask that you be prepared to introduce yourself and any additional presenters.  The birds of a feather format is open-ended but we ask that you allow adequate time for active discussion and a question and answer period. It is important that you end your session on time, out of respect for those presenters who follow you.

The Program Committee is still scheduling the date and time for each session. Once the tentative schedule is available, we will email you so that you may check the date and time of your session.

REGISTRATION

All speakers need to register and pay the appropriate registration for the conference. If you have not already done so, don’t forget to make  hotel reservations at the beautiful Westin San Diego. The deadline for early registration is May 3. The conference dates are:

June 2 - Pre-conference Workshops
June 3-6 - Main Conference (concludes at noon on June 6)
June 6-7 - Post-Conference Project Collaboration Time

RECORDINGS

A number of conference sessions are being recorded for post-conference viewing. By accepting this opportunity to present, you understand that your session may be recorded for the purpose of being used and distributed in various formats by Apereo for educational purposes, including, but not limited to the classroom, television, the Internet (including webcasts and podcasts), and any other communication medium currently existing or later created. You give permission and authorize Apereo Foundation, to videotape, audiotape, photograph, record, edit or otherwise reproduce your presentation, and to use it in the formats and for the purposes stated above. If you do not wish to have your session recorded, please alert us no later than May 5. Please note that having your session recorded is neither mandatory nor guaranteed.

On behalf of the Conference Program Committee, we look forward to seeing you in San Diego in June for a successful inaugural Open Apereo!

Sincerely,

Alan Regan
Alan.Regan@pepperdine.edu
Open Apereo 2013, Program Chair

Jennifer Cummings
jenn@concentra-cms.com
Open Apereo 2013, Conference Coordinator

 

 

Regrets Letter

SUBJECT

Regarding Proposal #(ID) for Open Apereo 2013

BODY

Dear (First name),

Thank you for submitting a proposal for Open Apereo 2013, Opening Minds to Open Solutions, June 2-7 in San Diego.

Proposal # (ID): (Title)

We regret to inform you that the Program Committee did not accept your proposal for inclusion in this year’s conference.  We received over 150 submissions and had to make some tough choices based on program needs and available space. We have tried to create a balanced program that covers many topics of interest to our attendees while representing the diversity of our communities of practice. We appreciate your submission and want to encourage you to come and share your expertise by participating in the conference.

You can register for the conference at http://conf2013.apereo.org/registration and register for your hotel at http://conf2013.apereo.org/travel.

On behalf of the Open Apereo 2013 Program Committee and the communities we serve, we thank you for your contribution. We look forward to seeing you in San Diego!

Keynote 1 Announcement 

Subject

Theresa Rowe Keynote at Open Apereo 2013

Body

Inaugural Apereo (Jasig/Sakai) Foundation Conference
Opening Minds to Open Solutions
June 2-7, 2013 San Diego Westin - San Diego, CA
http://conference.apereo.org #apereo13


Dear Apereo and open source communities,

We are very excited to announce our first keynote for June’s Open Apereo 2013 in San Diego, CA:

"Challenges, Encouragement, and Women in IT - Does it Matter?"
by Theresa Rowe, Chief Information Officer, Oakland University

There's much in the news about women seeking successful careers in IT.  We read about the lack of young women choosing computer science as a major, at a time when we need more graduates in technical fields.  The news tells us about the challenges women face in technology careers, such as the Adria Richards incident at PyCon.  Finally, Sheryl Sandberg has started a national conversation with her book Lean In:  Women, Work and the Will to Lead .   What are the challenges facing women seeking careers in information technology?  What can we do about it, together?  And does it matter?  Let's explore our roles in attracting and retaining the best talent to our profession - male or female.

Theresa Rowe is currently the Chief Information officer at Oakland University, a position she has held since 2002. Rowe has been at Oakland University since 1990, where she has served as a Senior Systems Analyst, the Manager of Student Information Systems and Director of Information Systems before stepping into her current role. Rowe is active with EDUCAUSE and other organizations focused on technology in higher education. Some of her project experience includes creating a ten year network plan, upgrading data-center facilities, implementation of two ERP systems, and implementing an open-source portal. She has a lot of experience and insight to share!

Come to Open Apereo 2013 to learn from Theresa Rowe and many of your peers in higher education.

Please join us in Opening Minds to Open Solutions!

Sincerely,

Ian Dolphin, Executive Director, Apereo Foundation
Patty Gertz, Associate Director, Apereo Foundation
Jim Helwig, Planning Committee Chair
Alan Regan, Program Committee Chair

 

Program Available

 

SUBJECT LINE:
Open Apereo 2013 (Jasig/Sakai) - Program Now Available!

MESSAGE --

OPEN APEREO 2013 CONFERENCE
REGISTER NOW! http://bitly.com/apereo13registration
The Westin San Diego, CA
June 2-7, 2013

 

Dear Colleagues,

I'm very excited to announce that the preliminary Open Apereo 2013 conference program is now available!  We have a robust and diverse program of over 100 presentations by over 150 speakers representing more than 60 organizations from around the globe.  Come to learn about the latest news and success stories from your colleagues in the Apereo and open source communities.  Presentations will cover projects and topics like Sakai, analytics, CAS, integration, Bedework, blended learning, uPortal, security, uMobile, collaboration, CIFER, BigBlueButton, Kaltura, and much, much more!

If you haven't done so already, I encourage you to take advantage of the early bird conference registration and special hotel rate.  The deadline for both is May 3!

June 2: Pre-conference workshops
June 3-6: Main conference
June 7: Post-conference project collaboration time

I hope to see you in San Diego in June!

P.S. The program is preliminary since it's still subject to some change. Also, the program would not have been possible without the time and efforts of a great group of volunteers.  I extend my deepest thanks to all of those working on this year's conference.  Thank you!

Sincerely,

Alan Regan
Open Apereo 2013, Program Chair
Learn more: http://conf2013.apereo.org/
Register Now! http://bitly.com/apereo13registration

 

Brief EDUCAUSE CIO list update

Subject line: Theresa Rowe and Marilyn McMillan to Keynote at Open Apereo 2013

Message:

OPEN APEREO 2013 (Jasig/Sakai) CONFERENCE
"Opening Minds to Open Solutions"
June 2-7, 2013 San Diego Westin - San Diego, CA
http://conference.apereo.org         #apereo13

Note: Hotel group rate ends TODAY, Friday 5/10 at 5pm Pacific

We are pleased to announce the following keynotes by two of our colleagues at the Open Apereo 2013 conference this June:

"Challenges, Encouragement, and Women in IT - Does it Matter?"
by Theresa Rowe, Chief Information Officer, Oakland University

"Openness and the 21st Century University"
by Marilyn McMillan, Vice President for Information Technology and Chief Information Technology Officer, New York University

Both topics are timely and are sure to be of interest to many of you.  Whether you are a CIO, an educator or technology professional – there's something for everyone at this year's conference!

Please join us in Opening Minds to Open Solutions!

Sincerely,

Ian Dolphin, Executive Director, Apereo Foundation
Patty Gertz, Associate Director, Apereo Foundation
Alan Regan, Program Committee Chair
Jim Helwig, Planning Committee Chair


Keynote 2 Announcement

Subject Line:
Marilyn McMillan Second Keynote at Open Apereo 2013

Message:

OPEN APEREO 2013 (Jasig/Sakai) CONFERENCE
"Opening Minds to Open Solutions"
June 2-7, 2013 San Diego Westin - San Diego, CA
http://conference.apereo.org #apereo13


Dear Apereo and open source communities,

The second keynote speaker for the June’s Open Apereo 2013 in San Diego, CA has been announced!

"Openness and the 21st Century University"
by Marilyn McMillan, Vice President for Information Technology and Chief Information Technology Officer, New York University

Abstract paragraph.

Marilyn McMillan is the Vice President for Information Technology and Chief Information Technology Officer for NYU New York. She leads the delivery and evolution of University-wide services, infrastructure, policies, and plans for information technology and related activities. She has served as NYU’s first Chief Information Technology Officer since the role was created in 1998. Before NYU, she held numerous IT Leadership roles at MIT and subsequently at Stanford, with earlier IT experience in government and private industry. Marilyn has served as a member of the Board of Directors of Educause and on the Board of National Lambda Rail. She currently serves on the Board of NYSERNet, the New York State Research and Education Network and is an active participant on committees for Internet2. She is a graduate of Douglass College at Rutgers University in Political Science.

Come to Open Apereo 2013 to learn from Marilyn McMillan and many of your peers in higher education.

Please join us in Opening Minds to Open Solutions!

Early bird hotel rates expire on Friday, May 10 at 5:00 PM Pacific!

Sincerely,

Ian Dolphin, Executive Director, Apereo Foundation
Patty Gertz, Associate Director, Apereo Foundation
Jim Helwig, Planning Committee Chair
Alan Regan, Program Committee Chair

 

Social Events Poke 1

TWITTER

Be social at Open Apereo 2013 (Sakai/Jasig)!  Sign up for a social event now! #apereo13 http://conf2013.apereo.org/events

EMAIL SUBJECT

Open Apereo 2013 Social Events

EMAIL BODY

Inaugural Apereo (Jasig/Sakai) Foundation Conference
Opening Minds to Open Solutions
June 2-7, 2013 San Diego Westin - San Diego, CA
http://conference.apereo.org #apereo13

 

Greetings Open Apereo 2013 Attendee:

For this year’s conference, we are planning a number of social events that will let you get to know other attendees in a fun and casual setting.  Some of these events have a limited capacity, are offered on a "first come, first served" basis, and have registration deadlines starting May 27.  Therefore, we encourage you to visit the social events page for details, and then sign-up for an event NOW by doing the following:  

If you are interested in the Petco Park Tour, Wine Tasting, Coronado Gondola Cruise or the Gaslamp Quarter Walking Tour:

  1. Review the details on the social events page.
  2. Go to the Social Event Registration part of the page at the bottom
  3. Enter the number of tickets you wish to purchase and click on the “Order Now” button
  4. Pay using a Visa, Mastercard, American Express or Discover card – these social events MUST be pre-paid with a credit card!
       Helpful hint:  You do not have to use the same credit card that you used to register for the conference.
  5. Fill in the required information and click on “Pay Now”
  6. You have completed your social event registration when you get to the page with the "Exit" button.

If you are interested in the Tuesday evening Dine Around event:

  1. Review the Dine Around options on the social events page.
  2. Sign up for the restaurant of your choice by "purchasing" a free ticket under Social Event Registration on the lower part of the page.

Everyone Show Your Colors!  - Bring a shirt to wear during the day Wednesday that bears your institution’s symbol and/or colors.

Hotel Reservations Reminder - This Friday, May 10 at 5:00PM Pacific, is the latest that you will be able to secure the group rate at the Westin San Diego. Do you have your hotel reservation yet? Don't be left walking to and from the Westin from "Hotel No-Name"! To book your room, go to http://conf2013.apereo.org/travel Please note that it is very unlikely you'll be able to get a room at the Westin after this cut-off date.

We look forward to seeing you in San Diego!

Open Apereo 2013 Social Events Subcommittee

 

Social Events Poke 2

TWITTER

Did you sign up for a social event at Open Apereo 2013 (Sakai/Jasig)?  Deadlines soon! #apereo13 http://conf2013.apereo.org/events

EMAIL SUBJECT

An Open Apereo 2013 Top 10 List

EMAIL BODY

Inaugural Apereo (Jasig/Sakai) Foundation Conference
Opening Minds to Open Solutions
June 2-7, 2013 San Diego Westin - San Diego, CA
http://conference.apereo.org #apereo13

 

Top Ten Reasons to be social at the Open Apereo 2013 Conference:

10. Break out of your office – Get a breath of fresh sea air

9. Face to face interactions are always more authentic

8. Minimize distractions – Focus on discussing what you have learned in conference sessions in the moment

7. Meet leaders in the field

6. No matter how big or small, you better use your per diem

5. Run into people you haven't seen since the last Jasig and/or Sakai conference

4. New contacts to add to Facebook/LinkedIn/Twitter

3. You don't want to spend your evenings working

2. You want to experience the beach

1. All the social events rock!!

Discover your options on the conference social events page.  Event registration details are also available there (see page bottom regarding events that require advance ticket purchases).  Some of these events have a limited capacity, are offered on a "first come, first served" basis, and have registration deadlines starting next Monday (May 27th).  Sign-up NOW to ensure your spot!

Everyone Show Your Colors! - Don't forget to pack a shirt to wear during the day Wednesday that bears your institution's symbol and/or colors.

We look forward to getting to know you in San Diego!

Open Apereo 2013 Social Events Subcommittee

 

 

Registration Reminder - Early Bird Expires Today

SUBJECT:
LAST DAY! Early Bird Registration for Open Apereo 2013 (Sakai/Jasig) Expires Today!

MESSAGE:

OPEN APEREO 2013 (Jasig/Sakai) CONFERENCE
"Opening Minds to Open Solutions"
June 2-7, 2013 San Diego Westin - San Diego, CA
http://conference.apereo.org #apereo13

 

Dear Apereo and Open Source Communities,

Don't forget to register for the Apereo conference and reserve your hotel rooms today, Friday, May 3 by midnight US Pacific Time! This is the last day to secure your early bird discount for our annual summer conference. And we've got an amazing line-up of presentations as well as interactive events!

  • Two Great Keynotes: We're excited to share that our second keynote speaker is Marilyn McMillan, Vice President for Information Technology and Chief Information Technology Officer at New York University. She will be speaking about "Openness and the 21st Century University."  McMillan joins our other keynote speaker, Theresa Rowe, Chief Information Officer of Oakland University, who will be talking about "Challenges, Encouragement, and Women in IT - Does it Matter?"  Don't miss these great presenters!
  • Amazing Program: We have a robust program filled with over 100 presentations by over 150 speakers representing more than 60 organizations from around the globe!
  • Networking Cafe and Collaboration Time: You asked for it in your evaluation feedback and we responded. We've carved out time for you to network and collaborate during the conference. On Monday afternoon there will be an exciting round-robin Networking Cafe where you can find and meet like-minded attendees to share ideas and work together on common issues. On Wednesday afternoon we've cleared the deck after lunch so you can break away and work together on projects.
  • Lightning Talks: There will be several opportunities for YOU to share your insights and best practices using Apereo and open source solutions. On Tuesday and Wednesday, in the late afternoon, there will be open spaces for short 5-7 minute lightning talks. We'll have a room dedicated to "teaching" and a room dedicated to "developing." Sign-ups will be at the conference and open to all!
  • Project Talks: On Monday morning, we'll offer a series of quick project talks. If you are new to Apereo, these sessions will offer a quick overview of each of the major projects, what they are about, and how you can benefit and get involved.
  • Collaboration Space: Each year we offer a dedicated room for collaboration. This room will be open throughout the conference for drop-in work. After an exciting presentation, keep the momentum going! Jump into the collaboration room and knock out a project plan, whip up that code, and compete with your peers on the fastest check-ins!
  • Social Events: For this year’s conference, we are planning a number of social events that will let you get to know other attendees in a fun and casual setting.  Some of these events have a limited capacity and are offered on a "first come, first served" basis. Many have deadlines to sign-up by May 27, so we encourage you to visit the social events page for details, and then sign-up for an event as soon as you've registered for the conference.
  • Pre-Conference Workshops: There are many great opportunities to dive into specific projects to gain in-depth knowledge about launching and using popular solutions like Sakai, uPortal, eportfolios, CAS, uMobile, portlets, and Grouper. Several of the workshops are free, so don't miss this opportunity!
  • And it's in sunny, beautiful San Diego, California!

Whether you're an educator, developer, administrator, instructional designer, support specialist, or just a technology enthusiast – there's something for everyone at this year's conference!

Please join us in Opening Minds to Open Solutions!

Sincerely,

Ian Dolphin, Executive Director, Apereo Foundation
Patty Gertz, Associate Director, Apereo Foundation
Jim Helwig, Planning Committee Chair
Alan Regan, Program Committee Chair

 

"Good Presentations" Webinar - Awareness Email

Purpose – Improve presentations at the conference.  Send email to conference speakers about opportunity to learn how to give a great presentation.

SUBJECT LINE:
Open Apereo 2013 - Preparing for your presentation at the conference

MESSAGE:

Dear Open Apereo 2013 Presenter,

Thank you for sharing your experiences and successes with our Apereo and open source communities. To help you prepare for your presentation at the conference, Beth McCullough, Learning Spaces Strategist from Stanford University has graciously agreed to offer a free webinar on delivering a great presentation.

Title: Preparing Your Presentation

Date: Wednesday, May 15, 2013

Time: 10:00-11:00 AM US Pacific Daylight Time (1:00-2:00 PM US Eastern, 6:00-7:00 PM UTC London)

Presenter: Beth McCullough, Learning Spaces Strategist, Stanford University

Description:
This is an informal webinar that is intended to provide participants with some practical and relatively easy ways to improve their presentation content and delivery method. It will cover the following:

  • Getting started / defining your message(s)
  • Choosing and presenting content for maximum impact
  • Delivering your presentation
  • Lessons learned

Logistics:
    •    Webinar video available via Adobe Connect http://unicon.adobeconnect.com/apereo/
    •    Click the "enter as guest" and include your organization in your name, e.g. Jim Helwig (UW-Madison).
    •    Audio is available via Calliflower conferencing - Find your area dial-in number at: http://www.calliflower.com/2011/11/15/international-conference-calling The conference code is: 1121143
    •    Callers will be muted until the Q&A portion of the call.
 
This call will be archived for later access.

Presenter Resources:
A page on the conference website has been created for you, the presenter. Here you can find a Powerpoint template for the conference, as well as graphics that you can use if you prefer to use a slide software other than MS Powerpoint. You are encouraged to look over the template and graphics prior to the webinar. http://conf2013.apereo.org/presenters

 

 

Final Email Conference Attendees

Dear Open Apereo Attendee:

We are looking forward to seeing you in San Diego in just a few days, for Opening Minds to Open Solutions. The purpose of this email is to provide you with some information before you leave for the conference. I'd encourage you to read this email completely.

CONFERENCE LOCATION
Westin San Diego
400 West Broadway
San Diego, CA  92101
Direct Phone: +1-619-239-4500

AIRPORT TRANSPORTATION OPTIONS

The Westin San Diego provides a complimentary shuttle to and from San Diego International Airport for all guests staying at the hotel. The shuttle runs daily, 6:00AM - 11:00PM (based on availability.) To reserve the shuttle van from the airport, call the hotel from the baggage claim kiosk. The hotel will inform you when and where the shuttle van will meet you. To reserve the shuttle van to the airport, sign up at the luggage desk in the lobby 24 hours in advance or call service express from your guest room.

REGISTRATION
The Registration Desk will be located in the Ballroom Foyer, on the 2nd floor of the hotel, and will be open the following hours:

Sunday, June 2, 7:30AM - 5:00PM
Monday, June 3, 7:30AM - 6:30PM
Tuesday, June 4, 7:30AM - 5:30PM
Wednesday, June 5, 7:30AM - 6:30PM
Thursday, June 6, 7:30AM - 5:00PM
Friday, June 7, 8:00AM - 12:00PM

Please plan to arrive at the Registration Desk at least 15 minutes before your first session to ensure that you have adequate time to get your materials. Upon check-in you will receive a packet of materials that includes a printed conference schedule, your name tag, meal tickets and a couple of fun things from our event sponsors.

Your conference registration fee includes the following meals: Breakfast and Lunch on Monday, Tuesday and Wednesday, Breakfast on Thursday, as well as Monday and Wednesday evening receptions.

Dining options for other meals can be found at http://conf2013.apereo.org/restaurants

CONFERENCE PROGRAM AND MOBILE EXPERIENCE

For this year’s Open Apereo conference, we are using Lanyrd to share information about all the sessions and activities going on at the conference. Lanyrd.com aims to help you get more out of the conference - by finding the right sessions to attend, meeting the right people there, and catching up on slides, notes and video afterwards. Lanyrd is also a community-driven site where anyone can add events and improve existing listings.

In addition to a great desktop experience, Lanyrd is also the mobile app for the conference (see lanyrd.com/mobile). It will keep you updated on the schedule, speakers, and list of other attendees, and will let you build and see your own personal schedule for the conference. Lanyrd stores information about your events locally on your mobile device, so even if you are without a decent network connection you can still get what you need.

Here are the Lanyrd links for the Open Apereo 2013 conference:
Desktop: lanyrd.com/2013/apereo or lanyrd.com/cpkyk
Mobile: m.lanyrd.com/2013/apereo 

Please explore the schedule, speakers, and other information before the conference to help plan what you want to see and who you want to meet. Be sure to create and account (presenters can 'claim' the account that has already been created for them), log in, indicate that you are attending the conference, and build your own personal schedule for the conference. Then, be sure to start using it on your mobile device and sync the event locally so you can always get to it. Please email us at support@apereo.org if you have any questions or problems with the Apereo event on Lanyrd.

NETWORKING OPPORTUNITIES

New this year will be the Networking Cafe event Monday afternoon. This is three mini-networking events wrapped into one, complete with delicious snacks, coffee and other drinks. How sweet it is! Don't miss this opportunity on the first day of the conference to meet new friends and connect with old friends around topics of mutual interest and curiosity.  

We also have two ad-hoc rooms available for BOF sessions and other meetings during the conference (Balboa and Lindbergh). You can create meetings for those rooms directly in Lanyrd. Just look for the “Add a new session” link and select one of those two rooms as the location. Please make sure there is not already something schedule at the same time in the same location.

OPEN LIGHTNING TALKS

This year, we will have an opportunity for any conference attendee to share their valuable tips and information with the community. On Tuesday and Wednesday afternoons there will be concurrent "Teaching" and "Developing" lightning talks. There will be seven spaces in each event for quick, fun, five-minute presentations. Is there a common mistake that people make, a little known feature, or something unique that you developed at your institution? Share it! Sign ups will be on-site at the registration desk.

TWITTER
If you use twitter, please use #apereo13 to tag all of your tweets related to the conference so everyone can see what you're tweeting about.

INTERNET
Wireless Internet access will be available throughout the conference space. Internet in the guest rooms is included in the room rate for all Open Apereo attendees staying at the Westin. Please be aware that there will NOT be any computer kiosks for attendees to use at this conference so you will want to bring along a laptop or other wireless-enabled device if you need to stay online during the conference. To access the internet on the meeting room space floors: 1) Connect to the wireless network named “Westin Conference”, 2) Open Internet Browser, 3) When prompted, enter access code: ape717693

SOCIAL EVENTS
We have planned a number of social events so you can get to know other attendees in a fun and casual setting.  Event registration details are available on the social events page at http://conf2013.apereo.org/events (see page bottom to register).  Note that some events have limited space and are filling fast.  Sign-up now to ensure your spot!  And, don’t forget to bring a shirt to wear during the day Wednesday that bears your institution’s symbol and/or colors.

CONFERENCE EVALUATION
This year the Overall Conference Evaluation will be online and available immediately following the conference. We strongly encourage you to fill out the survey so that we can continue to improve the Open Apereo experience.

You'll be happy to know that the dress code is casual - jeans and sneakers are just fine!

We hope that your trip to San Diego goes smoothly. The Registration Desk will be staffed for the duration of the meeting so, should you have questions, please feel free to stop by and ask!

 

Draft: Live Streaming Announcement

PURPOSE: Inform non-attendees they have an opportunity to attend sessions through live-streaming. Inform community that session recordings are available

SUBJECT: Open Apereo 2013 Conference: Apereo YouTube Channel

MESSAGE:

Are you disappointed because you couldn't attend the Open Apereo 2013 conference? 

Are you struggling because you want to attend more than one session presented at the same time? 

If you answered "Yes" to either of these questions, we have some great news for you….

During Open Apereo 2013, conference sessions will be available both as a live stream and as a recording!

The Apereo Foundation is offering the community the opportunity to explore a set of enriching presentations and birds of a feather discussions all through the Apereo YouTube Channel. Stay tuned to the Apereo YouTube Channel throughout the conference day and you will be able to view live sessions instantly. If you would rather view the conference sessions at your convenience, there will be several archived session recordings available to you. You can even choose sessions to view live by checking out the conference schedule and tuning into the Apereo YouTube Channel at the scheduled time, the choice is yours.

In order to get the full experience of these sessions, we also encourage you to post questions and/or comments during the streaming video or archive and start a dialog. The conference moderators will assist by directing your inquiries to the session presenter. 

The welcoming speech and keynotes will also be available through live streaming so please don't miss out. Take advantage of this opportunity and experience Open Apereo 2013 through YouTube.

Networking

Subject: Maximize your conference networking!

To: Attendees

Make the most of the conference with these SEVEN ways you can network with colleagues:

Social Networking - Continuous
Keep track of the conference buzz via the #apereo13 tag on Twitter.

QR Codes Contact Info
The back of your name tag contains a QR code with your contact information that can be easily scanned by smart phones!

Networking Cafe - Monday 2:00-3:30 in Emerald Ballroom
Three lightning style, mini-networking events wrapped into one. Enjoy delicious snacks, coffee and other drinks while connecting with others around topics of mutual interest and curiosity.

Project Collaboration Time - Wednesday 1:00-2:30 in various rooms
This break from scheduled sessions gives is a chance to have an extended discussion around a project or topic of interest. Think of it as a mini-unconference where anyone can reserve and publicize a discussion by clicking “Add a new session” on Lanyrd in an available room during this time slot.

Ad hoc Meeting Rooms - Continuous in Balboa and Lindbergh
We also have two rooms available for ad hoc BOF sessions and meetings during the conference. reserve and publicize a discussion by clicking “Add a new session” on Lanyrd in the appropriate empty time slot for one of these two rooms.

Collaboration Space - Continuous in 401
Want to gather for focused discussion or hack some code in a communal space? This room is open all day, everyday as a place to hang out. Everyone is welcome!

Community Meetups - Thursday PM, Friday
After the formal conference ends, rooms are available Thursday afternoon and Friday for community members to collaborate with their peers. Feel free to take advantage of the chance for hours of uninterrupted face-to-face discussion and work.

Happy networking!