Planning Committee

February 28, 2013

Calliflower: http://bit.ly/VnG2LM

Wiki: https://wiki.jasig.org/x/UYdPAw

Attendees (Please add your name below)

Jim Helwig

Reba-Anna

Jenn Cummings

Narasi

Alan Regan

John Lewis

Deb Smith

Logistics (Jenn, Deb)

https://wiki.jasig.org/x/tYNmAw

Todo: List of spaces with info (Jenn/Deb) - in progress

Todo: Conference and hotel registration links (Jenn/Deb) - in progress

Todo: List of nearby restaurants (Narasi) - in progress

Todo: Check on reception costs for non-attendees (Ian, Patty)

Todo: Identify pre-conference workshops (Patty) https://wiki.jasig.org/x/H4FmAw

Registration should open up on 3/11.

Details have to be complete by 3/6 for review.

Web Presence

https://wiki.jasig.org/x/YINmAw

Todo: Conference logo (Ian)

Todo: Setup conference website

Todo: Determine axillary web resources (e.g., wiki)

Todo: Determine conference name (Ian) - John will email Ian

John has set up a test site at https://sites.google.com/a/apereo.org/conference/.

We would like to plug in an EventBrite widget.

We will have to preserve http://www.apereo.org/home/2013-apereo-foundation-conference as an entry point.

We will have to document how we get support for the site during the conference.

How will the conference name decision be made? Ian can take the input from the committees, marketing input, etc. and determine how to move forward on the name. We might need to distinguish in the name how this conference differs from regional events.

Need to populate the web site:

Home (maybe Sadie?)

News (done)

Registration (Jenn)

Hotel Accommodations (Jenn)

Travel (Jenn)

Schedule/Program (Jenn,John)

Google calendars

General grid

Link to PDF

Link to ePub

Link to Concentra matrix

Link to Concentra online program

Social Events (Dan&co.)

Social Media/Getting Involved (Laura?)

Maybe change title of page

Guidelines or tips on how to be involved...

Presentations (John)

Downloads (John?)

PDF

ePub

Presentation Template for presenters? Sure! Along with advice on how to give a great presentation and avoid death-by-powerpoint

Social Events (Sadie Hastings, Dan Biondi, Eric Goldman)

https://wiki.jasig.org/x/zYJmAw

Todo: set up EventBrite events

Todo: Set up social events web page

Todo: Set up mechanism for ad hoc event publicizing and coordination (e.g., running)

Details in progress, Patty is getting them into EventBrite.

Social Media (Laura McCord)

https://wiki.jasig.org/x/vINmAw

Todo: Identify accounts and venues

Marketing

https://wiki.jasig.org/x/t4NmAw

Collaboration Opportunities (Neal)

https://wiki.jasig.org/x/uoNmAw

Theme: The "Reprise" came up with the theme of Freedom, Structure and Randomness. The idea is that we will use a Structure to get conversations going, Randomness, to get people talking who might not normally connect, and Freedom, as the number one principle to keep it organic and not completely artificial (in the original Open Space Technology book [aka Unconference], this is known as the law of the two feet).

Goals:

Structure:

This will be carried up further during Neal's next hangout.

Mobile App (Eric Goldman & John Lewis)

https://wiki.jasig.org/x/uINmAw

Todo: Research options

Video Transmission/Archiving

https://wiki.jasig.org/x/uYNmAw

Todo: work with OpenCast (Ian)

Chatlog

12:57 Jim Helwig: Calliflower link: https://apps.calliflower.com/conf/show/438663

13:04 Narasi: I am having some issues getting to calliflower on the fone getting conf code error

13:04 Reba-Anna: you hav eto put in the conf code and the PIN number

13:04 Jim Helwig: Your pin is 80158

13:05 Jim Helwig: The conf id is 1121143

13:05 Narasi: got it now

13:05 Alan Regan: I'm online. Muted, FYI.

13:07 Alan Regan: Pepperdine can add a pre-conf workshop into the mix. We want to offer "Teaching with Sakai CLE" for instructors.

13:07 Jenn cummings: alan, will you be entering it into cfp directly?'

13:09 Alan Regan: Yes.

13:10 Jim Helwig: Can yo ualso add it to that wiki and send Patty a note?

13:10 Alan Regan: Can do half or full. Leaning toward half, just to save me.

13:10 Jenn cummings: ok

13:11 Alan Regan: I don't think Pepperdine can sponsor the event, so fee.

13:11 Alan Regan: We are sending up to 10 participants this year.

13:17 Jenn cummings: could this URL http://www.apereo.org/home/2013-apereo-foundation-conference become conference. apereo.org

13:20 Alan Regan: Go STIR! :)

13:22 Jenn cummings: STIR is def unique!

13:26 Alan Regan: :)

13:28 Alan Regan: Have to duck out. Will check TitanPad after for notes. Thanks, everyone.

13:31 Alan Regan: rough draft grid -- not in stone at all: https://docs.google.com/spreadsheet/ccc?key=0AqVY72XbQtcMdDJvejlTdmRaVDlLZURuYVFrNTEydFE&usp=sharing

13:42 Jenn cummings: Thanks Alan.

13:59 Jenn cummings: I have to go to another call. Thanks everyone

14:00 Reba-Anna: Thanks all

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