2013-02-28 Planning Committee Call

Owned by Jim Helwig
Mar 01, 2013
Planning Committee
February 28, 2013
Calliflower:  http://bit.ly/VnG2LM
Attendees (Please add your name below)
  • Jim Helwig
  • Reba-Anna
  • Jenn Cummings
  • Narasi
  • Alan Regan
  • John Lewis
  • Deb Smith
Logistics (Jenn, Deb)
Todo: List of spaces with info (Jenn/Deb) - in progress
Todo: Conference and hotel registration links (Jenn/Deb) - in progress
Todo: List of nearby restaurants (Narasi) - in progress
Todo: Check on reception costs for non-attendees (Ian, Patty)
Todo: Identify pre-conference workshops (Patty) https://wiki.jasig.org/x/H4FmAw
Registration should open up on 3/11.
Details have to be complete by 3/6 for review.
Web Presence
Todo: Conference logo (Ian) 
Todo: Setup conference website
Todo: Determine axillary web resources (e.g., wiki)
Todo: Determine conference name (Ian) - John will email Ian
We would like to plug in an EventBrite widget.
We will have to preserve http://www.apereo.org/home/2013-apereo-foundation-conference as an entry point.
We will have to document how we get support for the site during the conference.
How will the conference name decision be made? Ian can take the input from the committees, marketing input, etc. and determine how to move forward on the name. We might need to distinguish in the name how this conference differs from regional events.
Need to populate the web site:
  • Home (maybe Sadie?)
  • News (done)
  • Registration (Jenn)
  • Hotel Accommodations (Jenn)
  • Travel (Jenn)
  • Schedule/Program (Jenn,John)
  • Google calendars
  • General grid 
  • Link to PDF
  • Link to ePub
  • Link to Concentra matrix
  • Link to Concentra online program
  • Social Events (Dan&co.)
  • Social Media/Getting Involved (Laura?)
  • Maybe change title of page
  • Guidelines or tips on how to be involved...
  • Presentations (John)
  • Downloads (John?)
  • PDF
  • ePub
  • Presentation Template for presenters? Sure! Along with advice on how to give a great presentation and avoid death-by-powerpoint
Social Events (Sadie Hastings, Dan Biondi, Eric Goldman)
Todo: set up EventBrite events
Todo: Set up social events web page
Todo: Set up mechanism for ad hoc event publicizing and coordination (e.g., running)
Details in progress, Patty is getting them into EventBrite.
Social Media (Laura McCord)
Todo: Identify accounts and venues
Marketing
Collaboration Opportunities (Neal)
Theme: The  "Reprise" came up with the theme of Freedom, Structure and Randomness.  The idea is that we will use a Structure to get conversations going,  Randomness, to get people talking who might not normally connect, and  Freedom, as the number one principle to keep it organic and not  completely artificial (in the original Open Space Technology book [aka  Unconference], this is known as the law of the two feet).  
Goals:
Structure:
This will be carried up further during Neal's next hangout.
Mobile App (Eric Goldman & John Lewis)
Todo: Research options 
Video Transmission/Archiving
Todo: work with OpenCast (Ian)

Chatlog

12:57 Jim Helwig: Calliflower link: https://apps.calliflower.com/conf/show/438663
13:04 Narasi: I am having some issues getting to calliflower on the fone getting conf code error
13:04 Reba-Anna: you hav eto put in the conf code and the PIN number
13:04 Jim Helwig: Your pin is 80158
13:05 Jim Helwig: The conf id is 1121143
13:05 Narasi: got it now
13:05 Alan Regan: I'm online. Muted, FYI.
13:07 Alan Regan: Pepperdine can add a pre-conf workshop into the mix. We want to offer "Teaching with Sakai CLE" for instructors.
13:07 Jenn cummings: alan, will you be entering it into cfp directly?'
13:09 Alan Regan: Yes.
13:10 Jim Helwig: Can yo ualso add it to that wiki and send Patty a note?
13:10 Alan Regan: Can do half or full. Leaning toward half, just to save me.
13:10 Jenn cummings: ok
13:11 Alan Regan: I don't think Pepperdine can sponsor the event, so fee.
13:11 Alan Regan: We are sending up to 10 participants this year.
13:17 Jenn cummings: could this URL http://www.apereo.org/home/2013-apereo-foundation-conference become conference. apereo.org
13:20 Alan Regan: Go STIR! :)
13:22 Jenn cummings: STIR is def unique!
13:26 Alan Regan: :)
13:28 Alan Regan: Have to duck out. Will check TitanPad after for notes. Thanks, everyone.
13:31 Alan Regan: rough draft grid -- not in stone at all: https://docs.google.com/spreadsheet/ccc?key=0AqVY72XbQtcMdDJvejlTdmRaVDlLZURuYVFrNTEydFE&usp=sharing
13:42 Jenn cummings: Thanks Alan.
13:59 Jenn cummings: I have to go to another call. Thanks everyone
14:00 Reba-Anna: Thanks all