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2013-03-21 Planning Committee Call

2013-03-21 Planning Committee Call

Apr 18, 2013

Planning Committee 

March 21, 2013 

Calliflower:  http://bit.ly/VnG2LM

Wiki: https://wiki.jasig.org/x/UYdPAw

Attendees (Please add your name below)

Jim Helwig, UW-Madison 

Reba-Anna, Marist College

Eric Goldman, Unicon

Laura McCord, UC Merced

Dan Biondi, Sac State

John Lewis, Unicon

Patty Gertz

Ian Dolphin, the person Google refuses to agree exists

Web Presence 

https://wiki.jasig.org/x/YINmAw

http://conference.apereo.org (Use this in all publicity)

http://conf2013.apereo.org/ (Just for our use as direct/persistent link to the site)

http://conf.apereo.org/ (If you need something really short...)

Crafting email/news announcement

Timing:

  • We will do a soft launch of the site (i.e.g, DNS switch) as soon as Jenn is comfortable.

  • Starting tomorrow add news announcements to web sites

  • We will send out our email announcements on Monday

What needs to be done before we go live with it?

Conference Home http://conf2013.apereo.org/

  • Registration link and teaser - yes, John will add it

  • Session teasers on home page or schedule page? Hold off for now until acceptance letters have been sent and received.

  • Highlight keynote speakers? Hold off for now.

News & Announcements http://conf2013.apereo.org/news

  • News announcement about open registration

Registration http://conf2013.apereo.org/registration

  • Ready?

  • Still confirming fee for rSmart workshop

  • Need to confirm with Jenn on how comps will be handled.

Accomodations & Travel http://conf2013.apereo.org/travel

  • Check on parking rate

Schedule http://conf2013.apereo.org/schedule

  • Session teasers? Estimated number of sessions? Over 100.

Social Media http://conf2013.apereo.org/social

  • Ready? Will add Google+ page

Social Events http://conf2013.apereo.org/events

  • Ready? - Yes!

Other work

  • John will update redirection of conference.apereo.org

  • John will add support contact to footer

What needs to be done shortly thereafter?

  • Add appropriate references on sakaiproject.org and jasig.org

  • Add twitter feed to conference home page; John will add to social media page

Marketing 

https://wiki.jasig.org/x/t4NmAw

Start our email blast on Monday.

https://wiki.jasig.org/display/JCON/2013+Conference+Message+Outlets

Social Events (Sadie Hastings, Dan Biondi, Eric Goldman) 

https://sites.google.com/a/apereo.org/conference/events

https://wiki.jasig.org/x/zYJmAw 

Social Media (Laura McCord) 

https://wiki.jasig.org/x/vINmAw

  • Use of Google hangouts (John, Laura and Narasi)

  • Clarification of Facebook and Google+ pages - not sure what this meant

  • Contact Laura if you want her to publicize something through her social media contacts

Logistics (Jenn, Deb) 

https://wiki.jasig.org/x/tYNmAw

  • Project meeting needs

  • Hackathon room

  • Tech demo reception

Collaboration Opportunities 

https://wiki.jasig.org/x/uoNmAw

  • Update from Neal's recent hangout

  • Facilitated matchmaking session, 40 tables/topics/roles, 3 15 minute rounds

  • Stickers on name tags for interests/themes

  • Badges/ribbons for roles

  • Ad hoc meetings

  • Easy method for exchanging contact information or creating mini-directories

Mobile Web App (Eric Goldman & John Lewis) 

https://wiki.jasig.org/x/uINmAw

  • Mobile web app plans and update

  • More next month

Video Transmission/Archiving 

https://wiki.jasig.org/x/uYNmAw

Other Updates 

12:59 Reba-Anna: Hello everyone

13:04 Laura McCord: Hi

13:20 unnamed: its good

13:21 Patty Gertz: i think we're ready - John, how long till the DNS propogates?

13:24 Patty Gertz: Monday is safer for announcements because Jenn and Debbie won't be around till sUNDAY

13:24 Patty Gertz: +1

13:45 Reba-Anna: Sorry I am off to another meeting...

13:45 Reba-Anna: bye