Planning Committee

April 18, 2013 2pm ET

Calliflower: http://bit.ly/VnG2LM

Wiki: https://wiki.jasig.org/x/UYdPAw

Attendees (Please add your name below)

Jim Helwig, UW-Madison

Laura McCord, UC Merced

Dan Biondi, Sac State

Neal Caidin, Apereo Foundation (guest)

Narasi Ramachandran, Univ of Florida

Eric Goldman (Unicon)

Reba-Anna Lee (Marist College)

Alan Regan

Program links: (gimme a sec -- do not share these yet)

https://www.concentra-cms.com/cfp/sessions/apereo13 << filterable view

https://www.concentra-cms.com/cfp/grid/apereo13 << Grid view

Not final yet, there are a few things being switched around and added

Spontaneous lightning talks are being added

Looking for announcement Friday or Monday

Consider using "tentative" - I can add, "Tentative Schedule" to the top?

Jenn -- this might be a good idea to add a "tentative" notice at the top of the program, at least for a week.

Narasi notes to add a date of last update and then add "final" when locked. - Good call.

Web Presence

http://conference.apereo.org

Getting latest update on rSmart sponsorship - Jim sent email to Ian

Ian tells me that ANI will take over the rSmart CLE pre-con

Marketing

https://wiki.jasig.org/x/t4NmAw

https://wiki.jasig.org/display/JCON/2013+Conference+Message+Outlets

Keynote message last week; program announcement as soon as program is ready

Logistics (Jenn, Deb)

https://wiki.jasig.org/x/tYNmAw

I just did a little work here to try to highlight the needed info for planning purposes. Patty - Please review and add what you know. Please point us in the right direction for contact people if you want us to follow up.

Social Events (Dan Biondi, Eric Goldman, Patty, Reba-Anna, Jenn)

https://sites.google.com/a/apereo.org/conference/events

https://wiki.jasig.org/x/zYJmAw

Contracts being finalized. Waiting for folks to sign up!

Social Media (Laura McCord)

https://wiki.jasig.org/x/vINmAw

Google hangouts update (John, Laura and Narasi) - setting up a meeting and hoping to test functionality

Looking into Apereo youtube

I just tweeted "Open Apereo program almost done! 100+ sessions. Still slotting some. Join us in San Diego! #sakai #jasig @ApereoOrg http://conf2013.apereo.org/ "

I count 115 currently scheduled, FYI.

Thanks, Jenn. First batch was 110. Added some more, given Bedework, Dr. Chuck, etc. I think we're looking at 3-4 more... pending. So appreciate your help!

Video Transmission/Archiving

https://wiki.jasig.org/x/uYNmAw

Verify language for presenters and attendees (what needs to be more clear?) Check link above. May 15th deadline for opting out of recording (if they are going to happen)

Ian still checking on Matterhorn/Opencast

Collaboration Opportunities

https://wiki.jasig.org/x/uoNmAw

Close to having plans finalized for networking cafe

Looking to leverage QR codes to assist in contact information exchange

Looking at using some other possible visual representation of topics and projects of interest/expertise

Alan will send last year's feedback to Neal for input into possible networking plans

One more hangout, finalizing plans and logistics

Logistics need to be figured out to regarding ad hoc meetings space

Mobile Web App (Eric Goldman)

https://wiki.jasig.org/x/uINmAw

Last year's server is up and running

Looking at mapping out the content needed.

Presentation Archiving

Need to look into how we will have presenters upload their presentations, notes, videos, etc.

Networking Cafe

Ice-breaker, get people motivated

35 round tables; cards for subjects

NOTE: Last year's conference eval data sent to Neal.

Other Updates

12:57 Narasi: Hi Neal did you get the conf code to calliflower?

13:00 Neal Caidin: I'm in

13:00 Neal Caidin: Thanks

13:00 Reba-Anna: Hi!

13:05 Alan Regan: muted. let me move to a quiet place

13:05 Dan Biondi: LOL!

13:05 Jim Helwig: When are we projecting these go public:?

13:06 Reba-Anna: no

13:07 Alan Regan: https://www.concentra-cms.com/cfp/sessions/apereo13

13:07 Alan Regan: https://www.concentra-cms.com/cfp/grid/apereo13

13:08 John Lewis: I'm not able to attend today -- let me know if anything is needed from me.

13:08 Dan Biondi: URLs wor for me. The first took awhile, though.

13:09 Dan Biondi: *work*

13:14 Jenn cummings: I can be on chat, but not on phone. sorry

13:14 Jenn cummings: Hi, btw

13:14 Alan Regan: Jenn, what about printed program?

13:15 Alan Regan: Who will design/handle this?

13:15 Jenn cummings: I think we decided we would handle that this year. We need a bit more than we've printed for last 2 years.

13:15 Jenn cummings: Or at least I think that's what we decided.

13:15 Jenn cummings: We'll gather all the text, and have our graphics peron lay it out.

13:16 Alan Regan: Thanks, Jenn! Last year someone on the planning committee mocked it up, so good to know Concentra is handling. Thank you!

13:16 Jim Helwig: Anything you want to bring up regarding logistics, Jenn?

13:16 Jenn cummings: Is patty on?

13:17 Jim Helwig: no

13:17 Jenn cummings: OK. Need more clarification from her on the Sunday/Thurs/Fri room reqs

13:17 Jim Helwig: ok

13:17 Jim Helwig: We can follow up via email

13:17 Jenn cummings: Numbers, times, etc. from wiki page not complete

13:18 Jenn cummings: Alan, how many more sessions to be scheduled, do you think?

13:18 Jim Helwig: John, any progress on ideas for handling uploading presentation materials

13:19 Alan Regan: We have 2 cancelations, then add about 3-4 more sessions. One mobile session is a definite, plus Dr. Chuck's LTI presentation.

13:21 Jim Helwig: John, Laura is looking into an Apereo youtube account.

13:21 Jim Helwig: You can probably help with that

13:26 Alan Regan: Tweet sent about program status.

13:28 Narasi: I think I lost audio connection will have to sign back in

13:38 Alan Regan: brb

13:38 Jenn cummings: 72 registrants right now!

13:45 Dan Biondi: 1 social event signup

13:47 Alan Regan: I plan on signing up for the Petco Park Tour.

13:50 Reba-Anna: bye

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