2013-04-18 Planning Committee Call

Owned by Jim Helwig
Apr 18, 2013
3 min read
Planning Committee 
April 18, 2013 2pm ET
Calliflower:  http://bit.ly/VnG2LM
Attendees (Please add your name below)
  • Jim Helwig, UW-Madison 
  • Laura McCord, UC Merced
  • Dan Biondi, Sac State
  • Neal Caidin, Apereo Foundation (guest)
  • Narasi Ramachandran, Univ of Florida
  • Eric Goldman (Unicon)
  • Reba-Anna Lee (Marist College)
  • Alan Regan
Program links: (gimme a sec -- do not share these yet)
  • Not final yet, there are a few things being switched around and added
  • Spontaneous lightning talks are being added
  • Looking for announcement Friday or Monday
  • Consider using "tentative" - I can add, "Tentative Schedule" to the top?
  • Jenn -- this might be a good idea to add a "tentative" notice at the top of the program, at least for a week.
  • Narasi notes to add a date of last update and then add "final" when locked. - Good call.
Web Presence 
Getting latest update on rSmart sponsorship - Jim sent email to Ian
  • Ian tells me that ANI will take over the rSmart CLE pre-con
Marketing 
Keynote message last week; program announcement as soon as program is ready
Logistics (Jenn, Deb) 
https://wiki.jasig.org/x/tYNmAw
  • I just did a little work here to try to highlight the needed info for planning purposes. Patty - Please review and add what you know. Please point us in the right direction for contact people if you want us to follow up.
Social Events (Dan Biondi, Eric Goldman, Patty, Reba-Anna, Jenn) 
Contracts being finalized. Waiting for folks to sign up!
Social Media (Laura McCord) 
  • Google hangouts update (John, Laura and Narasi) - setting up a meeting and hoping to test functionality
  • Looking into Apereo youtube
  • I just tweeted "Open Apereo program almost done! 100+ sessions. Still slotting some. Join us in San Diego! #sakai #jasig @ApereoOrg  http://conf2013.apereo.org/ "
  • I count 115 currently scheduled, FYI.
  • Thanks, Jenn. First batch was 110. Added some more, given Bedework, Dr. Chuck, etc.  I think we're looking at 3-4 more... pending.  So appreciate your help!
Video Transmission/Archiving 
  • Verify language for presenters and attendees (what needs to be more clear?) Check link above. May 15th deadline for opting out of recording (if they are going to happen)
  • Ian still checking on Matterhorn/Opencast
Collaboration Opportunities 
  • Close to having plans finalized for networking cafe
  • Looking to leverage QR codes to assist in contact information exchange
  • Looking at using some other possible visual representation of topics and projects of interest/expertise
  • Alan will send last year's feedback to Neal for input into possible networking plans
  • One more hangout, finalizing plans and logistics
  • Logistics need to be figured out to regarding ad hoc meetings space
Mobile Web App (Eric Goldman) 
  • Last year's server is up and running
  • Looking at mapping out the content needed.
Presentation Archiving
  • Need to look into how we will have presenters upload their presentations, notes, videos, etc.
Networking Cafe
  • Ice-breaker, get people motivated
  • 35 round tables; cards for subjects
  • NOTE: Last year's conference eval data sent to Neal.
Other Updates 
12:57 Narasi: Hi Neal did you get the conf code to calliflower?
13:00 Neal Caidin: I'm in
13:00 Neal Caidin: Thanks
13:00 Reba-Anna: Hi!
13:05 Alan Regan: muted. let me move to a quiet place
13:05 Dan Biondi: LOL!
13:05 Jim Helwig: When are we projecting these go public:?
13:06 Reba-Anna: no
13:07 Alan Regan: https://www.concentra-cms.com/cfp/sessions/apereo13
13:07 Alan Regan: https://www.concentra-cms.com/cfp/grid/apereo13
13:08 John Lewis: I'm not able to attend today -- let me know if anything is needed from me.
13:08 Dan Biondi: URLs wor for me. The first took awhile, though.
13:09 Dan Biondi: *work*
13:14 Jenn cummings: I can be on chat, but not on phone. sorry
13:14 Jenn cummings: Hi, btw
13:14 Alan Regan: Jenn, what about printed program?
13:15 Alan Regan: Who will design/handle this?
13:15 Jenn cummings: I think we decided we would handle that this year. We need a bit more than we've printed for last 2 years.
13:15 Jenn cummings: Or at least I think that's what we decided.
13:15 Jenn cummings: We'll gather all the text, and have our graphics peron lay it out.
13:16 Alan Regan: Thanks, Jenn! Last year someone on the planning committee mocked it up, so good to know Concentra is handling. Thank you!
13:16 Jim Helwig: Anything you want to bring up regarding logistics, Jenn?
13:16 Jenn cummings: Is patty on?
13:17 Jim Helwig: no
13:17 Jenn cummings: OK. Need more clarification from her on the Sunday/Thurs/Fri room reqs
13:17 Jim Helwig: ok
13:17 Jim Helwig: We can follow up via email
13:17 Jenn cummings: Numbers, times, etc. from wiki page not complete
13:18 Jenn cummings: Alan, how many more sessions to be scheduled, do you think?
13:18 Jim Helwig: John, any progress on ideas for handling uploading presentation materials
13:19 Alan Regan: We have 2 cancelations, then add about 3-4 more sessions. One mobile session is a definite, plus Dr. Chuck's LTI presentation.
13:21 Jim Helwig: John, Laura is looking into an Apereo youtube account.
13:21 Jim Helwig: You can probably help with that
13:26 Alan Regan: Tweet sent about program status.
13:28 Narasi: I think I lost audio connection will have to sign back in
13:38 Alan Regan: brb
13:38 Jenn cummings: 72 registrants right now!
13:45 Dan Biondi: 1 social event signup
13:47 Alan Regan: I plan on signing up for the Petco Park Tour.
13:50 Reba-Anna: bye