2013-02-21 Planning Committee Call

Owned by Jim Helwig
Feb 27, 2013
Planning Committee
February 7, 2013
Calliflower:  http://bit.ly/VnG2LM
Attendees (Please add your name below)
  • Jim Helwig, UW-Madison
  • Jenn Cummings (CONCENTRA)
  • Sadie hastings (DLIFLC)
  • Dan Biondi (Sac State)
  • John Lewis, Unicon
  • Laura McCord (UCMerced)
  • Patty Gertz
  • Reba-Anna Lee (Marist College)
  • Eric Goldman
Web Presence 
Todo: Conference logo (Ian) - in progress as part of Apereo logo development
Todo: draft content for the initial web site (https://wiki.jasig.org/display/JCON/2012+Jasig+Sakai+Conference)
  
What is missing from the outline?
Likely end up as a drupal site
Will we use a wiki this year?
Need to check with Ian on status of web site.
The focus will be on getting at least an inital landing page up.
Collaboration Opportunities 
Todo: Determine dedicated project collaboration slots (Patty) - in progress
  
Stickers/badges for areas of interest? Sadie will start a brainstorming list of what areas of interest we'd want to represent? (Jenn will investigate ribbons vs stickers vs ???) (self-identifying options during registration?)
How to encourage matchmaking?
How to manage ad hoc meeting rooms?
Neal might be able to take the lead on matchmaking. 
Jim will identify a Jasig voluenteer to join him.
Social Events (Sadie Hastings, Dan Biondi, Eric Goldman) 
Sub-committee is working on indentifying events in time for registration. 
Looking at Eventbrite for registration (http://www.eventbrite.com/)
Meeting weekly. Patty will decide about registration method this week.
Need to determine web presence that can be easily updated by this group.
Social Media (Laura McCord)
Determine hastag: #apereo and/or #apereo13
Last year: 
Twitter @jasigsakai12 
Google+ Page
Facebook Event
LinkedIn Event
Flickr Group - Tagged
Diigo Group - (social bookmarking service)
Foursquare conference venue
Slideshare (slides tagged with jasigsakai12)
Storify (Storify users tell stories by collecting updates from social networks...)
Tumblr (Post text, photos, quotes, links, music, and videos from your browser, phone, desktop, email or wherever you happen to be. )
Google Moderator
Logistics (Jenn, Deb) 
Todo: List of spaces with info (Jenn/Deb)
Todo: Conference and hotel registration links (Jenn/Deb)
Todo: List of nearby restaurants (Narasi)
Todo: Check on reception costs for non-attendees (Ian, Patty)
Marketing 
Mobile App (Eric Goldman & John Lewis) 
Todo: Research options (uMobile, other conference-specific apps)
Video Transmission/Archiving 
Todo: work with OpenCast (Ian)
Other Updates

Chatlog


13:10 Sadie Hastings: I would like to help with the Web Presence
13:11 Sadie Hastings: yes
13:12 John Lewis: #apereo13
13:12 Jenn cummings: +1
13:12 Jenn cummings: not being used yet
13:13 Sadie Hastings: +1
13:14 Sadie Hastings: I agree 1 hashtag would be best
13:15 Jenn cummings: #apereo = info about apereo in general would show on conf home page feed
13:17 Jenn cummings: @apereo_org
13:17 John Lewis: https://twitter.com/Apereo_Org
13:17 John Lewis: :)
13:17 Sadie Hastings: When I click on Last year's plan: 2012 Social Media Plan
13:17 Sadie Hastings: it links back to the 2013 page
13:19 Sadie Hastings: I tweet during conferences
13:19 Sadie Hastings: I have for the last two
13:19 Sadie Hastings: and know others I can ask questions of
13:19 unnamed: Sorry I am late
13:19 Jenn cummings: @pointful - Twitter told me I should follow you. Yay or nay?
13:19 Jenn cummings: :)
13:19 Patty Gertz: yes, please add social events link
13:22 Reba-Anna Lee: I would like to help with the Fun Stuff
13:23 Patty Gertz: me too
13:24 Reba-Anna Lee: conference wiki
13:30 Dan Biondi: @patty & reba-anna: i'll add you to our calls
13:31 Reba-Anna Lee: cool
13:35 Jenn cummings: can't understand you well, patty.
13:35 Dan Biondi: rebaanna.lee@marist.edu, correct?
13:36 Reba-Anna Lee: yes
13:36 Patty Gertz: I don't think we're far enough along, but I understand the issue of flexibility vs UI
13:43 Sadie Hastings: I weill
13:43 Sadie Hastings: will
13:47 Sadie Hastings: I got dropped..
13:47 Sadie Hastings: calling back in
13:51 Laura McCord: https://wiki.jasig.org/display/JCON/2012+Jasig+Sakai+Conference
13:52 Sadie Hastings: Myself and several others were using Foursquare
13:53 Sadie Hastings: I would love to help Laura with Socail Media
13:56 John Lewis: https://www.facebook.com/apereo exists
13:56 John Lewis: but may not be public yet
13:58 Jenn cummings: must not be. I couldn't find it through search at all.
13:59 Sadie Hastings: bye. :-)
14:00 Reba-Anna Lee: bye all!