SSP Reports Definitions for the Current Release

The definitions may not reflect previous releases of the software. In general, the newest release has additional fields or reports.

Report	Description	Criteria	Display
General Reports
Caseload Activity Report	The Caseload Activity Report allows users to view the SSP activities by coach. The activity identifiers include Journal Entries, Tasks from the Action Plan and Early Alerts. The search is performed by coach only to filter the list in the report. Students considered for the report do not have to be assigned to the selected/displayed coach to be counted.	Assigned Coach Home Department Student Type Service Reason Date Range Activity Term/Date	Coach First Name Coach Last Name Journal Entries Created Student Journal Entry Count (distinct number of students) Action Tasks Created Student Action Tasks Count (distinct number of students) Early Alerts Created Student Early Alert Count (distinct number of students) Early Alerts Responded
Counseling Reference Guide	The Counseling Reference Guide report lists each of the Challenges and associated Referrals defined	(no criteria)	Challenge name Referral Name Referral Description
Counselor Case Management Report	The Counselor Case Management Report allows users to view the students in a caseload. The report identifies key academic indicators and SSP attributes for each student.	Assigned Coach Department Assigned Coach Program Status Student Type Service Reason Special Service Groups Referral Source Student Entered Term/Date Anticipated Start Term Anticipated Start Year	Student Name Student ID Phone (home) Phone (cell) Student Type Program Status Cumulative GPA Currently Registered Indicator Actual Start Term Actual Start Year Special Service Groups Coach Active Major Primary Email Address
Current Caseload Statuses Report	The Current Caseload Statuses Report allows users to view the assigned caseload for each coach. The caseload is described for each coach by student count for each program status.	Assigned Coach Department Student Type Service Reason Special Service Groups	Coach First Name Coach Last Name Department Total Count Active Count Inactive Count Transitioned Count Non-Participating Count No Show Count
Disability Services Report	The Disability Service Report allows users to view student that are provided accommodations based on a disability. The report includes information about the agency providing services.	Assigned Coach Department Assigned Coach ODS Counselor Disability Status Disability Type Program Status Student Type Service Reason Special Service Groups Referral Source Student Added Date Range Term Registered Actual Start Term Actual Start Year Anticipated Start Term Anticipated Start Year	Student Name Student ID ILP Disability SSP Status ODS Status ODS Reason for Ineligibility ODS Registration Date Registration Status Major Veteran Status Ethnicity Assignment Date Agency Contact SSP Coach
General Student Report	The General Student Report allows users to search for students active in SSP by multiple criteria. With multiple criteria available, any student can be identified using this report.	Assigned Coach Department Assigned Coach Program Status Student Type Service Reasons Special Service Groups Referral Source Student Entered Term/Date Actual Start Term Actual Start Year Anticipated Start Term Anticipated Start Year	First Name Middle Name Last Name Student Id Student Type Address City State Phone (Home) Email (Primary) Email (Home) Active Major (Program of Study) Academic Standing Cumulative GPA Special Service Groups
Special Services Report	The Special Services Report allows users to view the students in selected Special Service Groups. The report is generally used to identify students beyond the standard student types and program statuses.	Student Type Service Reason Special Service Group	Student ID First Name Middle Name Last Name Student Type Special Services
Special Services Course Report	The Special Services Course Report allows users to identify students and the assigned special services based on the enrollment status and grades. The enrollment statuses must be defined as: Withdrawal – A “1” indicates that the student withdrew from the course. This field will always be populated with a “1” on this report. This field will never have a “0” on this report Withdrawal Fail – A “1” indicates that the student stopped participating after the 60% point in the semester, so the student is withdrawn but also failed the course. There should not be a “0” in this category, only a “1” when applicable. The student either received a “WF” or they received another letter grade. Total Withdrawal – A “1” indicates that the student has “totally withdrawn” from all courses. There should not be a “0” in this category, only a “1” when applicable. D Grade – A “1” in this field represents that the student earned a “D” grade at the end of the course. It is not related to withdrawal status. F Grade – A “1” in this field represents that the student earned an “F” at the end of the course. It is not related to withdrawal status. If WF=1, must F Grade also =1? – WF and F should be reported separately because they have distinct meanings. A WF indicates that the student stopped participating in the course beyond the 60% point and there could be additional implications. A “F” is an earned grade and signifies that the student participated in the course, but failed.	Specials Services Groups Home Campus Course Status Course Grade Course Term or Course Dates	Student ID Student Name Special Services Home Campus Term Course Course Title Instructor Status (Course Enrollment) Grade
Student Challenges (added in v2.7)	The Student Challenges report identifies and summarizes the challenges students/coaches select when completing the Intake form	Assigned Coach Department Assigned Coach WatchList For Program Status Student Type Service Reason Special Service Group Referral Source Student Home Campus Student Added Term Intake Complete Anticipated Start	Student ID First Name Middle Name Last Name Student Type Campus Coach
Early Alert Reports
Early Alert Case Counts Report	The Early Alert Case Counts report shows a summary of Early Alerts by term. Data is displayed in aggregate form for cases, responses and status.	Campus Term	Term Total Students Total Cases Total Responded To Percent Responded To Total Closed Percent Closed
Early Alert Course Counts Report (added in v2.6.0)	The Early Alert Course Counts reports shows a list of course with the number of students and alert submitted for the report scope.	Campus Term	Campus Term Course Title Course Total Students Total Alerts
Early Alert Reason Counts Report (added in v2.6.0)	The Early Alert Reason reports shows a summary of the reasons submitted for the report scope. Each student included in the summary is detailed to show the course and number of reasons	Campus Term	Campus Term Student ID Last First Course Instructor Number of Reasons
Early Alert Student Report (updated in v2.7)	The Early Alert Student Report allows users to search for students with Early Alerts and determine that number and status of alerts for a department and/or coach.	Campus Assigned Coach Department Assigned Coach Watchlist for Program Status Student Type Service Reason Special Service Groups Early Alert Created Term/Date	First Name Middle Name Last Name Student ID Email (primary) Open Count Closed Count Pending Count Total Count
Early Alert Student Referral Report (updated in v2.7)	The Early Alert Student Referral report allows users to search for students that were referred to specific offices or resources based on the Early Alert response.	Campus Assigned Coach Department Assigned Coach Watchlist for Program Status Referred To Earl Alert Response Create Date Range Early Alert Created Term or Date Range	First Name Middle Name Last Name Student ID Email (primary) Email (alternate) Counselor
Early Alert Student Progress Report	The Early Alert Student Progress allows users to search for students assigned to a department and/or coach to compare the number of Early Alerts for two different terms. The report show counts of Early Alerts for each term selected.	Assigned Coach Department Assigned Coach Watchlist for Program Status Student Type Service Reason Special Service Groups Initial Term Comparative Term	First Name Middle Name Last Name Student ID Email (primary) Registration Status EA Initial EA Comparison Counselor
Early Alert Student Outreach Report	The Early Alert Student Outreach Report allows users to determine the effectiveness of outreach types based on a selected outcome.	Campus Assigned Coach Department Assigned Coach Watchlist for Program Status Student Type Service Reason Special Service Group Outcome Early Alert Response Created Date Range Early Alert Created Term or Date Range	Summary: Total Early Alerts with Responses, Total Outreaches First Name Middle Name Last Name Student ID Email (primary) Outreach Counselor
Early Alert Student Outcome Report	The Early Alert Student Outcome Report lists the outcomes associated with Early Alerts submitted for students.	Campus Assigned Coach Department Assigned Coach Watchlist for Program Status Student Type Service Reason Special Service Group Outcome Early Alert Response Created Date Range Early Alert Response Created Term/Date	Summary: Total Early Alerts with Responses, Outcome total by outcome First Name Middle Name Last Name Student ID Email (primary) Outcome Counselor
Journal/Task Reports
Journal Case Count Report	The Journal Case Count report lists students with details of the number of Journal entries and the last entry date.	Home Department Assigned Coach Program Status Student Type Service Reasons Special Service Groups Journal Created	Student ID Student Name Program Status Coach Has Notes Notes Count Last Journal Entry Date
Journal Step Details Report	The Journal Details Report allows users to determine what students have completed selected Journal details.	Assigned Coach Department Assigned Coach Program Status Student Type Service Reason Special Service Groups Completion criteria Journal step Journal entry date/term Journal Entry Created Term/Date	School ID First Name Middle Name Last Name Counselor Journal Detail
MAP Reports
Number of Courses in Plans	The Number of Courses in Plans report allows users to determine the number of students with select courses and terms that exist on plans (active and inactive)	Subject Abbreviations Course Numbers Plan Status Term	Summary: Term, Subject Abbreviation, Number Course Course Title Number of Students
Number of Plans by Advisor	The Number of Plans by Advisor report allows users to determine the total number of plans created by coaches/advisors for a selected term	Term/Date	Summary: Term/Date Coach Active Plans Inactive Plans Total Plans
Number of Students by Status	The Number of Students by Status report allows users to determine the active plan status for students with select coursed courses on their plan	Subject Abbreviations Course Numbers Term	Summary: Term, Subject Abbreviation, Number, total Courses, Total Students Subject Abbreviation Course Number Student ID Plan Status Off Plan Details

Browser not supported