SSP v1.2.X Report Guide

SSP Reports Available in v1.2.X

Report	Description	Criteria	Display
General Reports
Caseload Activity Report	The Caseload Activity Report allows users to view the SSP activities by counselor. The activity identifiers include Journal Entries, Tasks from the Action Plan and Early Alerts. The search is performed by counselor	Assigned Counselor Home Department Student Type Service Reason Date Range Activity Term/Date	Counselor First Name Counselor Last Name Journal Entries Created Student Journal Entry Count Action Tasks Created Student Action Tasks Count Early Alerts Created Student Early Alert Count Early Alerts Responded
Counseling Reference Guide	The Counseling Reference Guide report lists each of the Challenges and associated Referrals defined	(no criteria)	Challenge name Referral Name Referral Description
Counselor Case Management Report	The Counselor Case Management Report allows users to view the students in a caseload. The report identifies key academic indicators and SSP attributes for each student.	Home Department Assigned Counselor Program Status Student Type Service Reason Special Service Groups Referral Source Student Entered Term/Date Anticipated Start Term Anticipated Start Year	Student Name Student ID Phone (home) Phone (cell) Student Type Program Status Cumulative GPA Currently Registered Indicator Actual Start Term Actual Start Year Special Service Groups Coach
Current Caseload Statuses Report	The Current Caseload Statuses Report allows users to view the assigned caseload for each counselor. The caseload is described for each counselor by student count for each program status.	Home Department Student Type Service Reason Special Service Groups	Counselor First Name Counselor Last Name Department Total Count Active Count Inactive Count Transitioned Count Non-Participating Count No Show Count
Disability Services Report	The Disability Service Report allows users to view student that are provided accommodations based on a disability. The report includes information about the agency providing services.	Home Department Assigned Counselor ODS Counselor Disability Status Disability Type Program Status Student Type Service Reason Special Service Groups Referral Source Student Added Date Range Term Registered Actual Start Term Actual Start Year Anticipated Start Term Anticipated Start Year	Student Name Student ID ILP Disability SSP Status ODS Status ODS Reason for Ineligibility ODS Registration Date Registration Status Major Veteran Status Ethnicity Assignment Date Agency Contact SSP Coach
General Student Report	The General Student Report allows users to search for students active in SSP by multiple criteria. With multiple criteria available, any student can be identified using this report.	Home Department Assigned Counselor Program Status Student Type Service Reasons Special Service Groups Referral Source Student Entered Term/Date Actual Start Term Actual Start Year Anticipated Start Term Anticipated Start Year	First Name Middle Name Last Name Student Id Student Type Address City State Phone (Home) Email (Primary) Email (Home)
Special Services Report	The Special Services Report allows users to view the students in selected Special Service Groups. The report is generally used to identify students beyond the standard student types and program statuses.	Student Type Service Reason Special Service Group	Student ID First Name Middle Name Last Name Student Type Special Services
Early Alert Reports
Early Alert Case Counts Report	The Early Alert Case Counts report shows a summary of Early Alerts by term. Data is displayed in aggregate form for cases, responses and status.	Campus Term	Term Total Students Total Cases Total Responded To Total Closed
Early Alert Student Report	The Early Alert Student Report allows users to search for students with Early Alerts and determine that number and status of alerts for a department and/or counselor.	Home Department Assigned Counselor Program Status Student Type Service Reason Special Service Groups Early Alert Created Term/Date	First Name Middle Name Last Name Student ID Email (primary) Open Count Closed Count Pending Count Total Count
Early Alert Student Referral Report	The Early Alert Student Referral report allows users to search for students that were referred to specific offices or resources based on the Early Alert response.	Home Department Assigned Counselor Program Status Referred To Early Alert Created Term or Date Range	First Name Middle Name Last Name Student ID Email (primary) Email (alternate) Counselor
Early Alert Student Progress Report	The Early Alert Student Progress allows users to search for students assigned to a department and/or counselor to compare the number of Early Alerts for two different terms. The report show counts of Early Alerts for each term selected.	Home Department Assigned Counselor Program Status Student Type Service Reason Special Service Groups Initial Term Comparative Term	First Name Middle Name Last Name Student ID Email (primary) Status EA Initial EA Comparison Counselor
Early Alert Student Outreach Report	The Early Alert Student Outreach Report allows users to determine the effectiveness of outreach types based on a selected outcome.	Home Department Assigned Counselor Program Status Student Type Service Reason Special Service Group Outcome Early Alert Response Created Term/Date	Summary: Total Early Alerts, Total Outreaches First Name Middle Name Last Name Student ID Email (primary) Outreach Counselor
Early Alert Student Outcome Report		Department Assigned Counselor Program Status Student Type Service Reason Special Service Group Outcome Early Alert Response Created Term/Date	Summary: Total Early Alerts, Outcome total by outcome First Name Middle Name Last Name Student ID Email (primary) Outcome Counselor
Journal/Task Reports
Journal Step Details Report	The Journal Details Report allows users to determine what students have completed selected Journal details.	Home Department Assigned Counselor Program Status Student Type Service Reason Special Service Groups Completion criteria Journal step Journal entry date/term Journal Entry Created Term/Date	School ID First Name Middle Name Last Name Counselor Journal Detail