0914 Conference Call

When: 1pm Eastern

Duration: 1 hour

Friday September 14th

Dial in

Conference call generously hosted by Unicon, Inc..

Call in: (800) 981-8084 Guest code 8861483

Please update this page with your intent to participate if you plan to dial in.

Participants

• SusanBramhall (minutes)
• Colin Clark
• Jens Haeusser
• Jim Helwig
• Jonathan Markow (chair)
• Andrew Petro
• Mark Mark

Agenda

• Planning Status
• Time line

Minutes

= action item

Where do things stand?

• Newsletter will announce the time and place on Monday using announcement on the wiki
  • We need to do more outreach / buzz - those who plan to attend should reply to announcement with intentions to attend All
  • Pester folks who expect to participate to do lightning talks Andrew
• meetup site currently is little disorganized - dates are incorrect in some places - Will go out in newsletter anyway and wait for Bill to return to update meetup site
  • expand meetup updaters Bill
• participants page - has some activity but still mostly us until publicized
  • add yourself if you can attend All
  • formal registration will be in meetup
• getting registration fee figured out

Planning Site:  Is it sufficient?

• Make the purpose of the activity ideas page clearer
  • encourage brainstorming - Jonathan will handle

• should announcement reference activities?  Yes, Jonathan will add reference

Time Line

Andrew created a : timeline page which needs to have tasks filled in.

What needs to get done?

• marketing
  • announcements and buzz
  • updates to websites - JA-SIG, uPortal and CAS
  • ask FLUID and Sakai to put announcements on their sites
  • Unicon web presence - news item, blogs etc and directed to subscribers
• Assign people to logistics / management / administration - Bill and Jonathan
  • registration and collecting fees - Bill?
  • facilitating the event with the venue
    • name tags
    • snacks / food
    • work with venue on rooms and all logistics
    • internet availability
    • hotel rooms
    • projectors, white boards, flip charts
    • power for laptops
  • travel arrangements
    • web information
• video conferencing
• capturing screen shots and screen casts for future use - Jason
  • Does a dedicated or communal computer help? easy?
  • need to keep costs down to keep fees down

Need to nail down 14th, 15th ,16th use

• uPortal developers' meeting topics and coding sessions
• Question:  How much of the first 2 days should be devoted to uPortal developer topics?
  • Having some tactical discussions about direction during the first days would help get more attendance.
• Unicon training - Jonathan and Andrew will talk further offline