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Table of Contents
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Configuration and External Data Validation

ValidationDescription
PurposeFor each of the blocks described below, the configuration and external data should be validated for accuracy, integrity and support for the business processes.  The links below should be used to assist with validation for each block.  The external data is displayed throughout SSP as described in the User Interface Validation.  The documentation describes the location of external data in the UI.  The external data also is the basis for user information and supports various tools.  To ensure the supports the application, the validation queries will identify common problems with the data load in the external tables.
User Interface ValidationDocumentation of display locations for external data in the user interface
Data and Configuration ValidationCommon validation queries to test the accuracy of the configuration and integrity between external tables

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Block 8 - Map Phase 1

External DB Tables

SSP Configuration Guide

  1. MAP message templates
  2. MAP Settings
  3. MAP Plan Status Calculation

Block 9 - Map Phase 2

External DB Tables

  1. external_course_term
  2. external_course_program
  3. external_course_tag
  4. external_course_requisite
  5. external_substitutable_courses
  6. external_person_planning_status (optional)

SSP Configuration Guide

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external_course

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Description
Purpose

Holds course details generally found in a course catalog/bulletin.  Used in the MAP Tool

Considerations
  • The rows populate the Available Course List in MAP for users to select courses to add to Plans and Templates
  • The courses should contain courses for which the student can register. Older courses are generally not useful
  • Implementers have discovered more than 1500 courses does not perform well in the application
  • The course list is cached on the server which is updated once a day or during application startup
external_divisionDescription
Purpose

Defines the list of divisions that can be added to the plan template definition.  Used in the MAP Tool.

Considerations
  • The list of programs should only include academic divisions. The list of divisions is available in a combo box when defining Plans and Templates.
external_departmentDescription
Purpose

Defines the list of departments that can be added to the plan template definition.  Used in the MAP Tool.

Considerations
  • The list of programs should only include academic departments. The list of departments is available in a combo box when defining Plans and Templates.
external_programDescription
Purpose

 Defines the list of programs that can be added to the plan template definition.  Used in the MAP Tool.

Considerations
  • The program code defined should match the program codes used in other tables
    • external_student_academic_program
    • external_substitutable_courses
  • The list of programs should only include academic programs. The list of programs is available in a combo box when defining Plans and Templates.

SSP Configuration Guide

MAP SettingsMAP Message Templates
Section 11Section 8 with Template Definitions and Examples
  • 11.1 MAP Colors
  • 11.2 MAP Electives
  • 11.4 Anonymous Template Access
  • 11.10 Allow Edit of Past MAP Plan Terms
  • MAP Plan Printout

 

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Block 9 - Map Phase 2

External DB Tables

 

external_course_termDescription
PurposeDefines the terms in which the designated course is offered.  Each course with the associated term to include is listed separately.  Used in the MAP Tool.
Considerations
  • MAP validates whether or not courses added to the plan are planned to be offered. Many implementers don't have future term assignments. When the information exists, the table should be populated with pairs of courses and terms. When the information doesn't exist, implementers commonly use two approaches:
    • Leave the table empty which will turn term validation off in MAP
    • Fabricate course-term assignments for future terms so users do not get validation error message. This does open a risk that courses will not be offered in future terms and thereby invalidating the course in the plan.
external_course_programDescription
PurposeDescription: Defines the courses required by degree programs.  Each course with the associated program is listed separately.  Used in the MAP Tool.
Considerations
  • The programs populate the program combo box filter used to select courses. The programs are not used for any other function in MAP.
external_course_tagDescription
PurposeDefines the tag codes assigned to courses.  Each course with the associated tag is listed separately.  Used in the MAP Tool.
Considerations
  • TAGS are only used to filter courses. The TAGs are not used for any other function in MAP.
external_course_requisiteDescription
Purpose

 Defines the list of programs that can be added to the plan template definition.  Used in the MAP Tool.

Considerations
  • MAP validates whether or not courses added to the plan have satisfied the requisite rules in defined in the table. No rows in the table essentially turns off the course validation.
  • The requisite rules allow for CO, PRE and PRE_CO but are limited to course pairs (2 course max)
external_substitutable_coursesDescription
PurposeDescription: Defines the relationship of courses that may be used during the MAP plan status calculation.  An option in the calculation allows for a planned course to be substituted by another course when the matching logic identifies courses.  When matched to the subtitution (target course), the planned course will be considered a match.  Each row will define a single pair of courses, and multiple rows can be inserted to define additional substitutions for a plan course.  Used in the MAP Tool
Considerations
  • Substitution rules must contain information for the source and target courses for each optional matching criteria is turned on. That include course title, course hours and course code.
  • When program code, term code and catalog year are not defined the substitution rules apply to all matching courses.
external_person_planning_status (optional)Description
PurposeDefines the status of the student's active plan.  Valid values are On and Off.  This indicates whether or not the student is on plan to complete the active plan.  The requirements and calculation of plan status is done outside of SSP and simply stored in this table.  If the student planning status is Off, a reason can be stored in the table.  Used in the MAP Tool when SSP is not calculating the plan status.
Considerations
  • This is only used when the plan status calculation is turned off.

SSP Configuration Guide

MAP Settings 

Section 11

MAP Plan Status Calculation

    • The details of the plan status calculation process are in the Users Guide.
  • 11.3 MAP TAGs
  • 11.5 Calculate MAP Plan Status
  • 11.6 MAP Plan Status Matching Criteria
  • 11.7 MAP Plan Status Cutoff Term
  • 11.8 MAP Plan Status Passing Grades
  • 11.9 Task Scheduler for MAP Plan Status
  • 11.11 MAP Plan Status Send Report
  • 11.12 MAP Plan Status Email Address
  • 11.13 MAP Plan Status Send Off Plan Coach Email
  • 11.14 MAP Plan Status Term Bound Strict
  • 11.15 MAP Plan Status Use Substitutable Courses
 

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Block 10 - Notes and Accommodation

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external_person_noteDescription
PurposeNotes from any system can be save in the table for display in SSP.  Notes can originate from any system and will be displayed to the user in chronological order.  Used in the External Notes Tool
Considerations

By default, Notes are only available to Coach roles.  Implementers commonly add permissions to the Support Staff and Faculty roles

No security is applied to the rows.  If a user has access, all rows loaded into the table are visible are visible

SSP Configuration Guide

Accommodation Settings
Section 9

Considerations

  • The Accommodation tool is used only to store application and disposition information.  Security for access to the tool should be considered for the Coach role
  • For any entries/records created in other SSP tools, the Confidentiality Level for Disability (or alternate) should be considered

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