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For this year’s Open Apereo conference, we are using Lanyrd to share information about all the sessions and activities going on at the conference. Lanyrd.com aims to help you get more out of the conference - by finding the right sessions to attend, meeting the right people there, and catching up on slides, notes and video afterwards. Lanyrd is also a community-driven site where anyone can add events and improve existing listings.

In addition to a great desktop experience, Lanyrd is also the mobile app for the conference (see lanyrd.com/mobile). It will keep you updated on the schedule, speakers, and list of other attendees, and will let you build and see your own personal schedule for the conference. Lanyrd stores information about your events locally on your mobile device, so even if you are without a decent network connection you can still get what you need.

Here are the Lanyrd links for the Open Apereo 2013 conference:
Desktop: lanyrd.com/2013/apereo or lanyrd.com/cpkyk
Mobile: m.lanyrd.com/2013/apereo 

Please explore the schedule, speakers, and other information before the conference to help plan what you want to see and who you want to meet. Be sure to create and account (presenters can 'claim' the account that has already been created for them), log in, indicate that you are attending the conference, and build your own personal schedule for the conference. Then, be sure to start using it on your mobile device and sync the event locally so you can always get to it. Please email us at support@apereo.org if you have any questions or problems with the Apereo event on Lanyrd.

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INTERNET
Wireless Internet access will be available throughout the conference space. Internet in the guest rooms is included in the room rate for all Open Apereo attendees staying at the Westin. Please be aware that there will NOT be any computer kiosks for attendees to use at this conference so you will want to bring along a laptop or other wireless-enabled device if you need to stay online during the conference. To access the internet on the meeting room space floors: 1) Connect to the wireless network named “Westin Conference”, 2) Open Internet Browser, 3) When prompted, enter access code: ape717693

SOCIAL EVENTS
We have planned a number of social events so you can get to know other attendees in a fun and casual setting.  Event registration details are available on the social events page at http://conf2013.apereo.org/events (see page bottom to register).  Note that some events have limited space and are filling fast.  Sign-up now to ensure your spot!  And, don’t forget to bring a shirt to wear during the day Wednesday that bears your institution’s symbol and/or colors.

CONFERENCE EVALUATION
This year the Overall Conference Evaluation will be online and available immediately following the conference. We strongly encourage you to fill out the survey so that we can continue to improve the Open Apereo experience.

You'll be happy to know that the dress code is casual - jeans and sneakers are just fine!

We hope that your trip to San Diego goes smoothly. The Registration Desk will be staffed for the duration of the meeting so, should you have questions, please feel free to stop by and ask!

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Live Streaming Announcement

PURPOSE: Inform non-attendees they have an opportunity to attend sessions through live-streaming. Inform community that session recordings are available

SUBJECT: Open Apereo 2013 Conference: Non-Attendees, Hangout With Us!Apereo YouTube Channel

MESSAGE:

If Are you are disappointed because you couldn't attend the Open Apereo 2013 conference? 

Are you struggling because you want to attend more than one session presented at the same time? 

If you answered "Yes" to either of these questions, we have some great news for you.you…...

This year we are implementing Google+ Hangouts on Air!

Now you can join us during conference sessions and participate in live streaming!  

HOW TO JOIN:

First, in order to join a Hangout you will need a Google+ account. If you already have one you can use the same login to access the Apereo Hangouts. If you do not have a Gmail account, you do NOT need to create one, you can just sign up for a Google+ account with your preferred email address and a password.

After logging into Google+, go to the Apereo Google+ page, select the live streaming session you wish to attend, and click on the Join button. Be ready to join a session at the scheduled time, live streaming participation for each session is limited to 10 participants. If participation is full for your session, you can view the archived video from the Apereo Google+ page at your convenience.

There will be a Google+ Hangout moderator at each streaming conference session to assist during the presentation. If you have a question for the presenter, enter your question in the chat window and a moderator will ask the question on your behalf. Your microphone and video will be disabled prior to the start of the session.

Plan out the sessions you wish to join by going to the Open Apereo 2013 conference schedule.

We hope to see you there!

NOTE TO REGULAR CONFERENCE ATTENDEES

The limited number of virtual seats are for our colleagues not in attendance. If you are lucky enough to be with us in San Diego, please attend the session in person

During Open Apereo 2013, conference sessions will be available both as a live stream and as a recording!

The Apereo Foundation is offering the community the opportunity to explore a set of enriching presentations and birds of a feather discussions all through the Apereo YouTube Channel. Stay tuned to the Apereo YouTube Channel throughout the conference day and you will be able to view live sessions instantly. If you would rather view the conference sessions at your convenience, there will be several archived session recordings available to you. You can even choose sessions to view live by checking out the conference schedule and tuning into the Apereo YouTube Channel at the scheduled time, the choice is yours.

In order to get the full experience of these sessions, we also encourage you to post questions and/or comments during the streaming video or archive and start a dialog. The conference moderators will assist by directing your inquiries to the session presenter. 

The welcoming speech and keynotes will also be available through live streaming so please don't miss out. Take advantage of this opportunity and experience Open Apereo 2013 through YouTube.

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Networking

Subject: Maximize your conference networking!

To: Attendees

Make the most of the conference with these SEVEN ways you can network with colleagues:

Social Networking - Continuous
Keep track of the conference buzz via the #apereo13 tag on Twitter.

QR Codes Contact Info
The back of your name tag contains a QR code with your contact information that can be easily scanned by smart phones!

Networking Cafe - Monday 2:00-3:30 in Emerald Ballroom
Three lightning style, mini-networking events wrapped into one. Enjoy delicious snacks, coffee and other drinks while connecting with others around topics of mutual interest and curiosity.

Project Collaboration Time - Wednesday 1:00-2:30 in various rooms
This break from scheduled sessions gives is a chance to have an extended discussion around a project or topic of interest. Think of it as a mini-unconference where anyone can reserve and publicize a discussion by clicking “Add a new session” on Lanyrd in an available room during this time slot.

Ad hoc Meeting Rooms - Continuous in Balboa and Lindbergh
We also have two rooms available for ad hoc BOF sessions and meetings during the conference. reserve and publicize a discussion by clicking “Add a new session” on Lanyrd in the appropriate empty time slot for one of these two rooms.

Collaboration Space - Continuous in 401
Want to gather for focused discussion or hack some code in a communal space? This room is open all day, everyday as a place to hang out. Everyone is welcome!

Community Meetups - Thursday PM, Friday
After the formal conference ends, rooms are available Thursday afternoon and Friday for community members to collaborate with their peers. Feel free to take advantage of the chance for hours of uninterrupted face-to-face discussion and work.

Happy networking!