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To help with time management and room technology, we suggest to invite attendees to sign-up to be a session facilitator.
Expectations:
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This is a great way to give back to the community and do your part to help the conference run smoothly.
Duties:
- Great the speaker and offer assistance
- Ensure speaker microphone and audio/visual archiving is on (when applicable)
- Introduce the speaker (if desired)
- Make sure the sessions starts and ends on time (give cues to presenters for time-management purposes).
Benefits:
- Break the ice with presenters you want to meet.
- Easy way to do your part for the conference.
- The grateful thanks of the planning committee.
Detailed Instructions:
Before the session:
- Prior the session, pick up a folder from the registration desk.
- Review the folder to make sure it contains:
- A copy of these instructions
- 10, 5 and 2 minute warning signs
- Speaker biographical information
- Show up for the session 5-10 minutes early
- Introduce yourself to the speaker and ask if they need anything
- Discuss with the speaker whether or not they want you to introduce them.
- Discuss with the presenter if they wish to address questions during or after their presentation.
- Discuss with the speaker where you will be sitting and how they will acknowledge seeing the 10, 5 and 2 minute warning cards.
- If introducing the speaker, determine if you will use the included biographical information.
- Make sure the microphone(s) are on and that the presenter will be using them. Note that the sessions being archived require use of an additional microphone.
During the session:
- Introduce the speaker (if arranged)
- Let the audience know when questions are allowed.
- Sit in a location where the speaker can see you with the warning cards.
- Take an initial participant count.
- Show the 10, 5 and 2 minute warning signs to the speaker, ensure they see them.
- Take a final participant count.
- After the presentation, publicly thank the speaker.
- REMIND speaker to post presentation materials and/or links to the conference wiki site
After the session:
- Return the folder, timing signs and session counts to the registration table.
How can I sign-up?
1. Navigate to the session page you want to facilitate.
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