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To help with time management and room technology, we invite attendees to sign-up to be a session facilitator. This is a great way to give back to the community and do your part to help the conference run smoothly.

Duties:

  • Great the speaker and offer assistance
  • Ensure speaker microphone and audio/visual archiving is on (when applicable)
  • Introduce the speaker (if desired)
  • Make sure the sessions starts and ends on time

Benefits:

  • Break the ice with presenters you want to meet.
  • Easy way to do your part for the conference.
  • The grateful thanks of the planning committee.

Detailed Instructions:

Before the session:

  • Prior the session, pick up a folder from the registration desk.
  • Review the folder to make sure it contains:
    • A copy of these instructions
    • 10, 5 and 2 minute warning signs
    • Speaker biographical information
  • Show up for the session 5-10 minutes early
  • Introduce yourself to the speaker and ask if they need anything
  • Discuss with the speaker whether or not they want you to introduce them.
  • Discuss with the presenter if they wish to address questions during or after their presentation.
  • Discuss with the speaker where you will be sitting and how they will acknowledge seeing the 10, 5 and 2 minute warning cards.
  • If introducing the speaker, determine if you will use the included biographical information.
  • Make sure the microphone(s) are on and that the presenter will be using them. Note that the sessions being archived require use of an additional microphone.

During the session:

  • Introduce the speaker (if arranged)
  • Let the audience know when questions are allowed.
  • Sit in a location where the speaker can see you with the warning cards.
  • Take an initial participant count.
  • Show the 10, 5 and 2 minute warning signs to the speaker, ensure they see them.
  • Take a final participant count.
  • After the presentation, publicly thank the speaker.
  • REMIND speaker to post presentation materials and/or links to the conference wiki site

After the session:

  • Return the folder, timing signs and session counts to the registration table.

How can I sign-up?

1. Navigate to the session page you want to facilitate.

2. Click Edit in the upper-right corner.

3. Type your name in the table, and then Save the page.

 

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