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Process Flow

Click the thumbnail to see process flow for incubation flow.

Jira Implementation Details

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Click image to see workflow transition details:

Nomenclature

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Nomenclature Nomenclature

The JA-SIG Incubation Working Group (IWG)

The JA-SIG Incubation Working Group will establish and maintain policy and procedures related to the contribution of technical material to JA-SIG.

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The JA-SIG Incubation Working Group will delegate the oversight of the execution of the processes related to project specific contrib and sandbox to the relevant project Steering Committees.

Jira

Jira is used to track the staus of incubation requests, contributions.
The following jira statuses are defined:

• Pending Review – - A proposal request has been submitted for consideration by IWG
• Proposal declined – - Not appropriate for Jasig incubation
• Preincubation – - New project getting started under auspices of Jasig
• Incubating project – - Project being prepared to become Jasig sponsored project
• Incubation terminiated – - Incubation process ended
• Preincubation terminated – - pre-incubation process ended
• Insponsored contribution – - Contribution not sponsored by Jasig. Contact owner for information
• Retired contribution – - contribution no longer relevent, active or owned
• Retired project – - former Jasig project no longer active (e.g. Hypercontent)

1. Receive jira request for incubation / sponsorship for JA-SIG projects, component or contribution.
   1. Jira issue should indicate whether request is for
      1. incubation as new project from existing work
      2. incubation as new project from scratch (proposed project, pre-incubation request)
      3. incubation as component of existing project (such as a portlet)
      4. unsponsored contribution
   2. Initial Jira status is Pending Review .
2. Review and track status of requests
   1. New project requesting incubation
      1. IWG accept into incubation Jira status change s to Incubating Project follow steps in the incubation process.
      2. Eventually the project is offically sponsored Jira issue closed with status Sponsored Project
      3. The proposal is declined and Jira issue closed with status Incubation Terminated.
   2. New pre-incubation project
      1. IWG accept into preincubation Jira status changes to Accepted for Pre-Incubation
      2. IWG review quarterly to make sure progress and activity continue
      3. Eventually the project may apply to be offically sponsored. IWG will vote to accept for incubation and change Jira issue status to Incubating Project . Proceed to New project request.
      4. If work stops or project is not viable the candidate project may be stopped and Jira issue closed with status Preincubation is terminated. Alternatively, there may be artifacts to remain as unsponsored contributions?
   3. If related to existing project
      1. Pass immediately to steering committee which becomes responsible for incubation, adoption etc. Jira issue is resolved (but not closed) with status Transferred to Steering Committee . Steering committee may use jira to continue incubation of component such as portlet.
      2. Steering committee may pass the request back to IWG at any time if component is no longer relevent or appropriate to project. Jira status change s to Pending Review.
      3. IWG decides to retire or decline component. Jira issue closed with status Proposal D eclined or Incubation Terminated .
   4. Request for unsponsored contribution
      1. IWG decides to make component available as unsponsored contribution: Jira issue resolved (but kept open) with status Unsponsored Contribution and IWG performs annual verification of contact.
      2. IWG desides contribution is not appropriate for Jasig. Jira issue closed with status Proposal D eclined .
      3. IWG determines a contribution no longer has a contact person or users willing to act as contact. Jira issue closed with status Retired Contribution .

Process

Process Overview Graph

This process describes how a candidate project or contribution would progress from submission to full acceptance as a JA-SIG Project.

1. Proposal Submitted

A Candidate submission for Preincubation, Incubation, or Non-Project Specific Contrib is proposed to the Incubation WG via a proposal sent to incubation@ja-sig.org which contains basic information, described below. A Candidate submission for Project Specific Contrib is proposed directly to the relevant Project Steering Committee.

Information to be submitted with Proposal

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The proposal would be expected to be less than 3 pages in length.

2. Review of Submission

• Preincubation proposals are accepted if all required information is provided. The IWG or JA-SIG Board may veto a proposal only if the project does not match with the JA-SIG mission.
• Incubation proposals are reviewed by the IWG, which discusses the project and votes on its acceptability. An affirmative IWG vote qualifies project as incubated.
• Decisions regarding the acceptance of contrib are made by the appropriate Project Steering Committee. If no such committee exists, the IWG reviews the proposal.

3. Acceptance as a Project

Once a project has been accepted for preincubation or incubation, it is eligible for use of the following JA-SIG resources:

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• SVN module has been created on JA-SIG server.
• Three required mailing lists have been used.
• Issue tracker is being used (JIRA).
• Roadmap for project is present in Confluence.
• Project website is current.
• All non-sensitive (i.e. passwords, etc) information in the above tools is publicly accessible.

4. Periodic Review

Projects in preincubation will undergo periodic reviews (at least quarterly) which may have one of five outcomes:

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1. The project will be promoted into a fully sponsored JA-SIG project.
2. The project will remain in Incubation.
3. The project will be asked to hibernate after a period of little activity. (It may move out of hibernation at a later date.)
4. The project will be asked to become contrib due to lack of viable community.
5. The project will be asked to retire due to lack of progress.

5. Promotion to full-fledged product

The project may be promoted to a fully sponsored JA-SIG project when it meets Legal, governance, community, alignment & synergy and Infrastructure requirements outlined above.  When requirements are met the IWG will recommend to the board that the project be promoted to sponsored status.  Final acceptance of sponsored project must be approved by the board.

In the case of a portlet the decision to promote to full fledged sponsored portlet is made by the uPortal steering committee which will be the governing body for all sponsored portlets.  Board approval is not required for portlets.

6. Termination of Project Sponsorship

Either JA-SIG or the Project Steering Committee may terminate sponsorship according to the following rules:

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It is expected that an effort will be made to resolve any issues related to the sponsorship termination prior to the procedures being put in effect.

Summary of Project Categories

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