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Duration: 1 hour
Friday September 21th21st
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Conference call generously hosted by Unicon, Inc..
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Intended Participants
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- Andrew Petro
- Jim Helwig
- Jonathan Markow
- Paul Zablosky
- Mark Rodgers
- Susan Bramhall
- Jason Shao
- Bill Thompson
Agenda
- Call meeting to order,
- solicit volunteer to take minutes and update this page after the call
- solicit volunteer to create wiki page for next conference call and remind the committee via list of the call when it approaches.
- Pricing
- Do we expect $225pp to be sufficient
- Do we execute on announcing this price
- How do people pay?
- Assign action items to execute on this, announce price, update web presence, etc.
- Web presence and Marketing
- Assign action item to update JCON space front page
- Status of MeetUp site
- Exciting Facebook Group(s)
- Follow-on excitement on email lists
- Soliciting Lightning Talks as a next step for keeping buzz going?
- Unicon training synergies update
- I understand jjmarkow and jlewis have been trying to get a meeting of minds on this. Any progress to report that impacts this committee?
- Post-conference
- Venues - myRutgers team, rutgersSakai team, does it matter, is this a Rutgers-internal consideration?
- Our unconference pre-flight timeline page
- Review timeline, are we meeting milestones
- Update timeline
Minutes
- Order was established
- Jim's taking notes
- Jonathan will post the agenda prior to next week's meeting
- Susan will create a template for agendas
- Web presence and Marketing
- We need conference references on our main web pages (ja-sig.org, uportal.org, CAS). Jonathan will come up with the text and Andrew will implement.
- Jonathan has encouraged Scott to attend and spread the word to the CAS community.
- There is interest from Sakai for sending someone.
- Paul will inject news of the UnConference into the Fluid conference.
- We will hit Sakai, Fluid and others once we have registration set up.
- Meetup site is looking good.
- Facebook may have something, but we are not going to introduce it.
- Andrew will start soliciting lightening talks.
- Unicon training
- Jonathan and John are still looking into it. If it works out, JA-SIG would help promote but there would be no official tie between the conference and the training.
- Facilities would need to be arranged.
- Administration
- Meetup only takes PayPal; we will need to figure out a way for folks to accept checks. Maybe JA-SIG should have a PayPal account.
- Jonathan will talk to Concentra and Jason about invoicing. Need to consider process fees, either by Concentra or PayPal.
- Post-conference
- Jason has offered to inquire about Rutgers for post-conference.
- The $7K quote included 1 small conference room for W-F.
- Jason and Bill will talk about whether or not to pursue Rutgers space. Actually, it was generally decided that we should just host it at teh hotel.
- Pricing
- It would be nice to have no registration fee, but that requires sponsorship (by a host or other source). At this time it seems that we do not have time to hold off on announcing the conference while searching for such a venue. Next time, we would like push on this further.
- $225, but we need to look at surcharges incurred.
- Our unconference pre-flight timeline page
- Time to move forward on promotions. General consensus that we can send email now send another one once registration is set up.
Action items
- Jonathan post agenda for next meeting
- Susan will create a template for agendas
- Jonathan revise text on JCON page and announcement for uportal.org, ja-sig.org and CAS
- Andrew post announcement on uportal-org and ja-sig.org
- Jonathan have Scott post announcement on CAS site.
- Paul will inject news of the UnConference into the Fluid conference.
- Andrew will start soliciting lightening talks
- Jonathan continue talks with John about Unicon training
- Jonathan will talk to Concentra and Jason about invoicing
- Bill work finalize the contract