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Install SettingsGeneral SettingsCounseling Reference Guide (CRG)Journal Track-Step-Detail
Section 1Section 2WorksheetWorksheet
  • Student ID Alias should match the format of the school id used in the SIS
  • Coach Label
  • Retrieve External Data
  • Coach QueryQuery must be updated if the coach role is assigning outside of SSP
  • Coach Set/Unset from External Data Coach Unset from External Datadepends entirely on available assignments from the SIS
  • Student Type Set/Unset from External Data
  • Student Type Unset from External Data
  • External Sync Schedule (multiple)
  • Send Mail
  • Test Mail Server Port
  • BCC Email Address
  • Manage Integration Database
  • Status Code Mapping
  • Highly Trust IPs
  • Client Side Timeout
  • is most commonly sync'd from the SIS data and both set to true
  • Send Mail is generally set to false during testing so that users are not receiving emails.
  • Status Code Mapping is used in the Main  and Early Alert submissions tools
  • Student Types
  • Special Service Groups
  • Reasons for Service
  • Referral Sources
  • Program Status Change Reasons
  • Confidentiality Levels
  • The CRG will take time to collect and organize.  The worksheet should be distributed early and often in order to complete.
  • The Journal associations will take time to collect and organize.  The worksheet should be distributed early and often in order to complete.

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Block 6 - Journal

SSP Configuration Guide

Journal Settings
Worksheet
  • The Track-Step-Detail associations are are 100% based on completing the worksheet and entering the Tracks, Steps, Details and associations.  Once complete, the associations are available for selection when creating/updating Journal Entries

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Block 7 - Counseling Reference Guide and Action Plan

SSP Configuration Guide

Action Plan SettingsMyGPSAction Plan Message Templates
Section 7WorksheetSection 8 with Template Definitions and Examples
  • The Action Plan is 100% based on completing the Counseling Reference Guide (CRG) worksheet and entering the Categories, Challenges, Referrals and associations.  The tasks are created based on selecting a Referral from the CRG
  • The Self-Help Guides (SHG) are 100% based on assigning existing Challenges to a SHG and providing the details of the purpose and order of Challenges

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Block 8 - Map Phase 1

External DB Tables

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Block 10 - Notes and Accommodation

External DB Tables

external_person_noteDescription
PurposeNotes from any system can be save in the table for display in SSP.  Notes can originate from any system and will be displayed to the user in chronological order.  Used in the External Notes Tool
Considerations
  • By default, Notes are only available to Coach roles.  Implementers commonly add permissions to the Support Staff and Faculty roles
  • No security is applied to the rows.  If a user has access, all rows loaded into the table are visible are visible

SSP Configuration Guide

Accommodation Settings
Section 9
  • The Accommodation tool is used only to store application and disposition information.  Security for access to the tool should be considered for the Coach role
  • For any entries/records created in other SSP tools, the Confidentiality Level for Disability (or alternate) should be considered